Kyocera FAX System 12 User Manual Page 1

FAX OPERATION GUIDEq PRINT q COPY q SCAN q FAXFAX System 12

ixSize and Orientation of Originals and PaperOriginal sizes and paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical

5-12Using Convenient Fax Functions > Forwarding Detail Settings2"Forward Setting" [Next] > "File Format" [Change]2Configure

5-13Using Convenient Fax Functions > Forwarding Detail SettingsUse Rule for Specific RX1Follow steps 1 of Forward only received documents that matc

5-14Using Convenient Fax Functions > Forwarding Detail SettingsPrint SettingYou can set whether the machine should print received originals when fo

5-15Using Convenient Fax Functions > Forwarding Detail SettingsFile Name RegistrationYou can set the file name to be created when forwarding. You c

5-16Using Convenient Fax Functions > Forwarding Detail SettingsSettings for Forwarding from Command Center RX (Forward Settings)You can use Command

5-17Using Convenient Fax Functions > FAX Box FunctionFAX Box FunctionFAX BoxA FAX Box is a box for storing received originals on the machine to whi

5-18Using Convenient Fax Functions > FAX Box FunctionSub Address PasswordUse the numbers from 0 to 9, alphabets, ‘ (space)’, and ‘#’ and ‘*’ charac

5-19Using Convenient Fax Functions > FAX Box FunctionChanging FAX Box1Display the screen.[FAX Box] on the Home screen > [Add/Edit Box]2ChangingS

5-20Using Convenient Fax Functions > FAX Box Function2[Delete] > [Yes]The box is deleted.

5-21Using Convenient Fax Functions > FAX Box FunctionPrinting Originals from a FAX BoxTo print the originals that have been sent to a FAX Box, use

1-11 Legal and Safety InformationPlease read this information before using your machine. This chapter provides information on the following topics.Not

5-22Using Convenient Fax Functions > FAX Box FunctionChecking DetailsYou can use the procedure below to check the details of documents forwarded to

5-23Using Convenient Fax Functions > FAX Box FunctionDeleting Originals after Printing from a FAX BoxTo automatically delete the originals printed

5-24Using Convenient Fax Functions > FAX Box FunctionPrinting a FAX Box ListYou can print the FAX Box list in which the list of Box No.’s and Box n

5-25Using Convenient Fax Functions > FAX Box FunctionSub Address TransmissionTo specify a FAX Box when sending a fax, follow the steps below.For th

5-26Using Convenient Fax Functions > FAX Box FunctionSub Address ReceptionTo perform sub-address reception, you must inform the sending party of th

5-27Using Convenient Fax Functions > FAX Box FunctionSub address relay broadcast communicationReceived originals are forwarded to multiple fax mach

5-28Using Convenient Fax Functions > Polling CommunicationPolling CommunicationPolling communication is a communication mode in which the transmiss

5-29Using Convenient Fax Functions > Polling CommunicationUsing Polling Transmission1[FAX Box] on the Home screen > [Polling Box]2Place the orig

5-30Using Convenient Fax Functions > Polling CommunicationFor each of the functions, refer to the following:5Start storing.Press the [Start] key. T

5-31Using Convenient Fax Functions > Polling CommunicationPolling ReceptionThis function automatically triggers transmission of originals stored on

1-2Legal and Safety Information > NoticeNoticeSafety Conventions in This GuideThe sections of this handbook and parts of the facsimile marked with

5-32Using Convenient Fax Functions > Polling CommunicationUsing Polling Reception1Select [FAX] on the Home screen.2Turn on polling reception.[Advan

5-33Using Convenient Fax Functions > Polling Communication4Press the [Start] key.The operations for reception begin.Printing from a Polling BoxUse

5-34Using Convenient Fax Functions > Polling CommunicationChecking DetailsUse this procedure to check the details of an original stored in a Pollin

5-35Using Convenient Fax Functions > EncryptionEncryptionThis method allows you to communicate with originals encrypted by the sending system. Ther

5-36Using Convenient Fax Functions > EncryptionRegistering an Encryption KeyAn encryption key is required when registering the Address Book used fo

5-37Using Convenient Fax Functions > EncryptionDeleting Registration Contents of Encryption Key1Display the screen.[System Menu/Counter] key > [

5-38Using Convenient Fax Functions > Encryption6Select the encryption box.If you need to select an encryption box, set the box.1[Encryption Box] &g

5-39Using Convenient Fax Functions > Using a Connected TelephoneUsing a Connected TelephoneIt is possible to connect a telephone (a commercially av

5-40Using Convenient Fax Functions > Using a Connected TelephonePreparation:Select [Auto (FAX/TEL)].1The telephone rings.The connected telephone se

5-41Using Convenient Fax Functions > Using a Connected TelephoneFAX/Answering Machine Auto Switch ReceptionThis method is convenient when using bot

1-3Legal and Safety Information > NoticeAbout this Operation GuideThis Operation Guide contains information on using the facsimile functions of thi

5-42Using Convenient Fax Functions > Using a Connected Telephone1The telephone rings.The connected telephone set makes ringing tone the set number

5-43Using Convenient Fax Functions > Using a Connected TelephoneDRD Reception (Available for some countries.)This reception mode utilizes the Disti

5-44Using Convenient Fax Functions > Using a Connected Telephone1The telephone rings.When a call comes in, the telephone will ring.2Answer the call

5-45Using Convenient Fax Functions > Using a Connected TelephoneManual SendWhen you want to talk to the person at the receiving system or the recei

5-46Using Convenient Fax Functions > Using a Connected TelephoneManual ReceptionReception is possible after confirming that the telephone line has

5-47Using Convenient Fax Functions > Using a Connected TelephoneRemote Switch FunctionYou can start fax reception by operation from the connected t

6-16 Sending Faxes from PCThis chapter explains the following topics:Flow of Network FAX Sending ...

6-2Sending Faxes from PC > Flow of Network FAX SendingThe Network FAX function enables any PC, which is networked to the machine, to perform sendin

6-3Sending Faxes from PC > SetupSetupThe following preparation is needed before using Network FAX.Connection to a PCConnect the machine and PC to t

6-4Sending Faxes from PC > SetupInstalling the FAX DriverThe procedure for installing the FAX Driver is explained below. (The screens in Windows 8.

1-4Legal and Safety Information > Notice7 If trouble is experienced with this equipment, please contact the following company for repair and (or) w

6-5Sending Faxes from PC > Setup5Finish the installation.If a system restart message appears, restart the computer by following the screen prompts.

6-6Sending Faxes from PC > SetupUninstalling the FAX DriverPerform the following procedure to delete the FAX Driver from your computer.1Display the

6-7Sending Faxes from PC > Basic TransmissionBasic TransmissionThis section explains the basic procedure for sending a fax by Network FAX. An Adobe

6-8Sending Faxes from PC > Basic Transmission3Select settings on the FAX Setting tab.1Specify fax settings such as the original size on the FAX Set

6-9Sending Faxes from PC > Basic Transmission6Set the destination.1Use the keyboard to enter the destination fax number in the [Address Setting] ta

6-10Sending Faxes from PC > Basic TransmissionConfiguring the Driver Default SettingsUse the FAX Setting tab of the print settings screen to set th

6-11Sending Faxes from PC > Basic TransmissionDefault Settings Dialog BoxBy setting the transmission conditions that you use most in this dialog bo

6-12Sending Faxes from PC > Basic Transmission(2) Cover Page Tab(3) Authentication TabItem DescriptionFAX Delayed Transmit checkboxCheck the checkb

6-13Sending Faxes from PC > Basic TransmissionItem DescriptionUser Login checkboxIf the fax machine is set to User Login, select either Use Specifi

6-14Sending Faxes from PC > Basic Transmission(4) Sender Information TabEnter your own information into fields explained below to send a cover page

1-5Legal and Safety Information > Notice4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jete

6-15Sending Faxes from PC > Basic TransmissionChanging Transmit SettingsTransmit Settings can be changed at the time of transmission.(1) Selecting

6-16Sending Faxes from PC > Basic Transmission3Select the Destination.The destinations registered in the Address Book are shown in the list on the

6-17Sending Faxes from PC > Basic Transmission(2) Subaddress-Based Communication1Open the Option Settings dialog box.Click on the [Option Settings]

6-18Sending Faxes from PC > Basic Transmission(3) Cover Page SettingsA Cover Page can be set as the first page of a fax transmission. In addition t

6-19Sending Faxes from PC > Basic Transmission(5) Transmitting Terminal Information DataThe settings that were selected in “(4) Sender Information

6-20Sending Faxes from PC > Basic TransmissionUsing Cover PagesCover Page Selection (Transmission Settings)The Cover Page is attached to the fax an

6-21Sending Faxes from PC > Basic TransmissionAttaching and Transmitting a Cover PageThe procedure for attaching and transmitting a Cover Page is s

6-22Sending Faxes from PC > Basic Transmission3Enter the recipient information.When finished, click the [OK] button.4Add the destination to the des

6-23Sending Faxes from PC > Basic Transmission3When the sender information is not set in the [Default Settings] dialog box, click on the [Sender In

6-24Sending Faxes from PC > Basic Transmission6Select the Cover Page to be attached.Select a Cover Page template from the [Cover Page Templates] li

1-6Legal and Safety Information > NoticeTechnical regulations for terminal equipmentThis terminal equipment complies with:Network Compatibility Dec

6-25Sending Faxes from PC > Basic Transmission8Edit the Message.1Click on the [Edit Message] button.2Enter the message to be added to the Cover Pag

6-26Sending Faxes from PC > Basic TransmissionCover Page Registration (Default Settings)If the Cover Page is registered in the Default Settings, th

6-27Sending Faxes from PC > Basic Transmission4Check the contents of the Cover Page.1Click on the [Preview] button. A preview of the currently sele

6-28Sending Faxes from PC > Basic TransmissionSender Information RegistrationPlease register the sender information to be included on the Cover Pag

6-29Sending Faxes from PC > Basic Transmission2Enter the characters.From the Menu bar, click on [Insert] and then [Textbox] and then position the t

6-30Sending Faxes from PC > Basic Transmission4Position the figures, textboxes, etc., to create a Cover Page.5From the Menu bar click on [File] and

6-31Sending Faxes from PC > Basic Transmission7The new template will be registered at the top of the list and can now be selected.

6-32Sending Faxes from PC > Basic TransmissionTransmission ControlPerform the following procedure when you want to use your computer to verify the

7-17 Managing JobsThis chapter explains the following topics:Various Tools for Checking Transmission Results and Registration Status ...

7-2Managing Jobs > Various Tools for Checking Transmission Results and Registration StatusVarious Tools for Checking Transmission Results and Regis

2-12 Before Using the Fax MachineThis chapter explains the following topics:Part Names and Functions ...

7-3Managing Jobs > Checking FAX Job HistoryChecking FAX Job HistoryDisplay the history of the latest 100 each of send and receipt results on the di

7-4Managing Jobs > Checking FAX Job HistoryDescription of the Job Log ScreenItems shown in each job log screen and the function of each key are as

7-5Managing Jobs > Checking FAX Job HistoryStoring Job Log ScreenChecking Details of the Job LogYou can check the detailed information of each job.

7-6Managing Jobs > Checking FAX Job HistoryDescription of Detailed Information ScreenItem DescriptionJob No. Job acceptance numberResult (Result/De

7-7Managing Jobs > Printing Administrative Reports (Result Report Setting)Printing Administrative Reports (Result Report Setting)You can print vari

7-8Managing Jobs > Printing Administrative Reports (Result Report Setting)Report for Job Canceled before SendingPrint a send result report when the

7-9Managing Jobs > Printing Administrative Reports (Result Report Setting)FAX RX Result ReportsEach time you receive a fax, you can print a report

7-10Managing Jobs > Activity Report (Outgoing FAX Report and Incoming FAX Report)Activity Report (Outgoing FAX Report and Incoming FAX Report)Activ

7-11Managing Jobs > Status PageStatus PageA status page provides information on a number of user setups. FAX-related information includes the Local

7-12Managing Jobs > Reporting FAX Receipt Result by E-mailReporting FAX Receipt Result by E-mailFax receipt can also be notified by e-mail instead

2-2Before Using the Fax Machine > Part Names and FunctionsPart Names and FunctionsMachineThis chapter explains the names of parts when the machine

7-13Managing Jobs > Confirmation Screen of DestinationsConfirmation Screen of DestinationsWhen selecting [On] for Dest. Check before Send, the conf

8-18 Fax Settings This chapter explains the following topics:Default fax settings ...

8-2Fax Settings > Default fax settingsDefault fax settingsThis section explains the fax settings in the system menu.Operation method1Display the sc

8-3Fax Settings > Default fax settingsRefer to System Menu Settings on the following page and configure as needed.NOTEIf the login user name entry

8-4Fax Settings > Default fax settingsSystem Menu SettingsSettings for the fax function in the system menu are shown below.NOTEFor settings other t

8-5Fax Settings > Default fax settingsCassette/MP Tray SettingsSelect paper size and media type for Cassette 1 to 5.Cassette1 (to 5)[System Menu/Co

8-6Fax Settings > Default fax settingsCommon SettingsConfigures overall machine operation.Sound[System Menu/Counter] key > [Common Settings] >

8-7Fax Settings > Default fax settingsFunction Defaults[System Menu/Counter] key > [Common Settings] > [Function Defaults] Display Status/Log

8-8Fax Settings > Default fax settingsFAXSettings related to the fax function can be configured.TX/RX Common[System Menu/Counter] key > [FAX] &g

8-9Fax Settings > Default fax settingsTransmission[System Menu/Counter] key > [FAX] > [Transmission]Item DescriptionBasic Local FAX Name (Por

2-3Before Using the Fax Machine > Part Names and FunctionsDocument Processor (Option)7 Top cover Open this cover when the original jammed in the Do

8-10Fax Settings > Default fax settingsFAX Local FAX Number 1Register the local FAX number printed in the transmit terminal identification (TTI) ar

8-11Fax Settings > Default fax settingsReception[System Menu/Counter] key > [FAX] > [Reception]Item DescriptionBasic Media TypeSpecify the pa

8-12Fax Settings > Default fax settingsTX/RX Restriction[System Menu/Counter] key > [FAX] > [TX/RX Restriction]This function allows you to se

8-13Fax Settings > Default fax settingsRX/Forward Rules[System Menu/Counter] key > [FAX] > [RX/Forward Rules]When you have received a fax, yo

8-14Fax Settings > Default fax settingsAdmin Report Settings[System Menu/Counter] key > [Report] > [Admin Report Settings] Result Report Sett

8-15Fax Settings > Transmission RestrictionTransmission RestrictionThis function allows you to send or receive originals only when communication re

8-16Fax Settings > Transmission RestrictionRegistering Permit FAX No.1Display the screen.[System Menu/Counter] key > [FAX] > "TX/RX Rest

8-17Fax Settings > Transmission RestrictionChanging Permit FAX No.1Display the screen.[System Menu/Counter] key > [FAX] > "TX/RX Restric

8-18Fax Settings > Transmission RestrictionRegistering Reject FAX No.1Display the screen.[System Menu/Counter] key > [FAX] > "TX/RX Rest

8-19Fax Settings > Transmission RestrictionDeleting Reject FAX No.1Display the screen.[System Menu/Counter] key > [FAX] > "TX/RX Restric

iContentsContents ...

2-4Before Using the Fax Machine > Part Names and FunctionsOperation Panel1[Home] key: Displays the Home screen.2[Numeric Keypad] key: Displays nume

8-20Fax Settings > Transmission RestrictionChanging Permit ID No.1Display the screen.[System Menu/Counter] key > [FAX] > "TX/RX Restrict

8-21Fax Settings > Transmission RestrictionSetting Send RestrictionRestrict the other parties to which you send originals only to the ones register

8-22Fax Settings > Transmission Restriction2Configure the function.To receive faxes from the unknown numberSelect [Permit] > [OK]To reject faxes

8-23Fax Settings > Unusable TimeUnusable TimeThis feature sets a time period during which the machine will not print received faxes.1Display the sc

8-24Fax Settings > Unusable TimeNOTETo use the machine temporarily during unusable time, enter the Unlock Code and select [Login].

8-25Fax Settings > Account ManagementAccount ManagementAccount management is user management that specifies the users who can use the machine and j

8-26Fax Settings > Account ManagementCommunication modes subject to job accounting• Normal transmission• Delayed transmission• Broadcast transmissi

9-19 Optional EquipmentThis chapter introduces the optional equipment available for the FAX kit.Internet FAX Kit(A) "Internet FAX Kit" ...

9-2Optional Equipment > Internet FAX Kit(A) "Internet FAX Kit"Internet FAX Kit(A) "Internet FAX Kit"You can use Internet FAX on

9-3Optional Equipment > Dual FAXDual FAXInstalling 2 optional FAX Kits (Dual FAX option) allows you to use 2 phone lines. This reduces the time unt

2-5Before Using the Fax Machine > Part Names and FunctionsTouch PanelHome ScreenThis screen is displayed by selecting the [Home] key on the operati

9-4Optional Equipment > Dual FAXJob Accounting Port RestrictionsIf job accounting is enabled, you can restrict access so that departments can only

10-110 Internet Faxing (i-FAX)This chapter explains how to use the Internet faxing (i-FAX) using the Internet FAX Kit.What is i-FAX? ...

10-2Internet Faxing (i-FAX) > What is i-FAX?What is i-FAX?The i-FAX function sends and receives faxes via the Internet without using a phone line.T

10-3Internet Faxing (i-FAX) > What is i-FAX?i-FAX Reception FlowchartThe procedure for receiving an i-FAX is shown below.Notes on Using i-FAXTo use

10-4Internet Faxing (i-FAX) > What is i-FAX?Functions not available when receiving an i-FAXThe following functions are not available when receiving

10-5Internet Faxing (i-FAX) > i-FAX Settingsi-FAX SettingsTo send and receive Internet faxes, you must first specify the SMTP server and POP3 serve

10-6Internet Faxing (i-FAX) > i-FAX Settingsi-FAX Default SettingsFunction Settings > FAX / i-FAXUse this page to enable the internet faxing.The

10-7Internet Faxing (i-FAX) > i-FAX Settingsi-FAX Settings TX/RX i-FAX Protocol*1, *2Display whether an i-FAX connection is available or not. Confi

10-8Internet Faxing (i-FAX) > i-FAX Settingsi-FAX Settings POP3 Check Interval Displays the interval, in minutes, for connecting to the POP3 server

10-9Internet Faxing (i-FAX) > i-FAX Settings*1 When Direct SMTP is used, this must always be set.*2 When Internet FAX is used, this must always be

2-6Before Using the Fax Machine > Part Names and FunctionsOperating the touch panelPreviewing ImagesYou can display a preview image of a scanned or

10-10Internet Faxing (i-FAX) > i-FAX transmission procedurei-FAX transmission procedureThe basic procedure for using the fax system is explained be

10-11Internet Faxing (i-FAX) > i-FAX transmission procedure4Configure the detailed settings.1"Mode" [ ] > [Simple] or [Full]2"Via

10-12Internet Faxing (i-FAX) > i-FAX transmission procedureChecking the Send Status1Select the [Status/Job Cancel] key.2Display the send job status

10-13Internet Faxing (i-FAX) > i-FAX Receptioni-FAX ReceptionAt set intervals, this machine connects to the mail server and automatically downloads

11-111 TroubleshootingThis chapter explains the following topics:Indicators During Sending/Receiving Operation ...

11-2Troubleshooting > Indicators During Sending/Receiving OperationIndicators During Sending/Receiving OperationThe [Processing] and [Memory] indic

11-3Troubleshooting > Precautions When Turning Power OFFPrecautions When Turning Power OFFTo power off the machine, press the Power switch. You can

11-4Troubleshooting > MessagesMessagesWhen an error occurs, the display may show one of the messages listed below. These will help you identify and

11-5Troubleshooting > MessagesMessage Checkpoint Corrective ActionReferencePageAdd paper in cassette #.Is the indicated cassette out of paper?Load

11-6Troubleshooting > Error Code ListError Code ListWhen a transmission error occurs, one of the following error codes is recorded in the TX/RX Res

2-7Before Using the Fax Machine > Part Names and Functions2 Select [Detail].You can check the sending image in greater detail.NOTEIf the transmissi

11-7Troubleshooting > Error Code ListE01600 Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the

11-8Troubleshooting > Error Code ListE04200U04200Encrypted transmission was canceled because the specified box is not registered.E04300U04300Encryp

11-9Troubleshooting > Error Code List2101 Failed to send i-FAX.Check the network and Command Center RX.• The network cable is connected.• The hub i

11-10Troubleshooting > TroubleshootingTroubleshootingWhen a problem occurs, first check the following. If the problem persists, contact your dealer

11-11Troubleshooting > TroubleshootingCannot perform sub address transmission.Is the recipient fax machine equipped with a sub address transmission

11-12Troubleshooting > Common inquiriesCommon inquiriesThe following are the inquiries that are frequently received after this product has been pur

12-112 AppendixThis chapter explains the following topics:Character Entry Method ...

12-2Appendix > Character Entry MethodCharacter Entry MethodTo enter characters for a name, use the on-display keyboard in the touch panel following

12-3Appendix > Character Entry MethodUpper-case Letter Entry ScreenNumber/Symbol Entry ScreenNo. Display/Key Description12[ ]/[ ] To enter a number

12-4Appendix > Character Entry MethodEntering CharactersFollow the steps below to enter 'List A-1' for an example.1Select [Upper-case].2S

2-8Before Using the Fax Machine > Part Names and Functions3 Press the [Start] key to send the fax.Transmission begins.Using the Preview ScreenWhen

12-5Appendix > SpecificationsSpecificationsFAX functionIMPORTANTSpecifications are subject to change without notice.Item DescriptionCompatibility G

12-6Appendix > SpecificationsNetwork FAX functionsItem DescriptionHardware IBM PC-AT compatible computerInterface 10BASE-T, 100BASE-TX, 1000BASE-

12-7Appendix > Menu MapMenu MapDestination (page 3-7) Address Book (page 3-9)Check Destinations (page 7-13)On Hook (page 3-30)Direct (page 3-28)Cha

12-8Appendix > Menu MapDestination i-FAX Address Entry (page 10-10)*1*1 Optional Internet FAX Kit is required.FAX Box (page 5-17)Printing Jobs (pag

12-9Appendix > Menu MapQuick Setup Wizard FAX Setup (page 2-11)Energy Saver Setup (refer to the machine’s Operation Guide)Network Setup (refer to t

12-10Appendix > Menu MapCommon Settings Numeric Keypad Settings (refer to the machine’s Operation Guide)Prevent Light Reflection (refer to the mach

12-11Appendix > Menu MapFAX Reception (page 8-11) Basic (page 8-11) Media Type (page 8-11)Multi Purpose Tray (page 8-11)Reduced RX Size (page 8-11)

12-12Appendix > Menu MapReport Report Print (page 8-13) Status Page (page 8-13)Font List (refer to the machine’s Operation Guide)Network Status (re

12-13Appendix > Received FAX Sizes and Paper Priority (Metric Model)Received FAX Sizes and Paper Priority (Metric Model)When no paper loaded in the

12-14Appendix > Received FAX Sizes and Paper Priority (Metric Model)*1 A4 Long Originals: Originals longer than A4 in the direction of the paper fe

2-9Before Using the Fax Machine > Part Names and FunctionsEntering NumbersWhen Numeric Keys are Provided on the FAX Base ScreenThere are numeric ke

12-15Appendix > Received FAX Sizes and Paper Priority (Metric Model)Reduced RX SizesIf [On] is set for Reduced RX Size, the printing paper is chose

12-16Appendix > Received FAX Sizes and Paper Priority (Metric Model)*1 A4 Long Originals: Originals longer than A4 in the direction of the paper fe

12-17Appendix > Received FAX Sizes and Paper Priority (Inch Model)Received FAX Sizes and Paper Priority (Inch Model)When no paper loaded in the cas

12-18Appendix > Received FAX Sizes and Paper Priority (Inch Model)Reduced RX SizesIf [On] is set for Reduced RX Size, the printing paper is chosen

Index-1IndexNumerics2 in 1 Print 4-82 in 1 Printing 8-112-sided/Book Original 3-21AAccount as Local FAX Name 8-9Account Management 8-25Address Book 2-

Index-2Job Log Screen 7-3Printing Job Log 7-4Sending Job Log 7-4Storing Job Log 7-5FAX Media Type 4-6FAX Remote Diagnosis 8-8FAX TX Report 3-29FAX TX

Index-3Reception Port 8-12Redial 3-3Changing Retry Times 8-9Reduced RX Size 4-7, 8-11Reject Fax No.Change 8-18Deletion 8-19Registration 8-18Remote Swi

KYOCERA Document Solutions Inc. – 2-28, 1-Chome – Tamatsukuri – Chuo-KuOsaka 540-8585 – Japan – www.kyoceradocumentsolutions.com3RKKDEN001Rev.1 201.

2-10Before Using the Fax Machine > Part Names and FunctionsUsing the Enter KeyThe Enter key has the same function as the key with the Enter mark (

2-11Before Using the Fax Machine > Quick Setup WizardQuick Setup WizardIn quick setup mode, a wizard is used to configure the following settings. B

2-12Before Using the Fax Machine > Quick Setup WizardPower Off setup itemsFax and Power Off setup procedure1Display the screen.[System Menu/Counter

2-13Before Using the Fax Machine > Quick Setup WizardWhen you have completed the settings, select [finish].Control DescriptionEnd Exits the wizard.

iiEntering the destination fax number with the numeric keys ... 3-7Choosing from the Address Book ...

2-14Before Using the Fax Machine > Setting Date and TimeSetting Date and TimeSet the local date and time at the place of installation.When you send

2-15Before Using the Fax Machine > Registering Destinations in the Address BookRegistering Destinations in the Address BookSave frequently used des

2-16Before Using the Fax Machine > Registering Destinations in the Address Book5 Enter the destination name to be displayed on the Address Book and

2-17Before Using the Fax Machine > Registering Destinations in the Address Book5Configure the transmission settings.The transmission start speed, E

2-18Before Using the Fax Machine > Registering Destinations in the Address BookRegistering a contact address (i-FAX)Up to 2,000 contacts can be reg

2-19Before Using the Fax Machine > Registering Destinations in the Address Book3 Enter the destination i-FAX address (E-mail address) and select [O

2-20Before Using the Fax Machine > Registering Destinations in the Address Book5Check if the destination entry is correct > [Save]The destinatio

2-21Before Using the Fax Machine > Registering Destinations in the Address Book3Select the members (destinations).1 [Member] > [Add]2 Select des

2-22Before Using the Fax Machine > Registering Destinations in the Address BookEditing Address Book EntriesEdit the destinations (contacts) you add

2-23Before Using the Fax Machine > Registering Destinations in the Address BookDeleting Address Book EntriesDelete the destinations (contacts) you

iii5 Using Convenient Fax Functions ...5-1Memory Forwarding ...

2-24Before Using the Fax Machine > Registering Destinations in the Address BookAdding a Destination on One Touch KeyAssign a new destination (conta

2-25Before Using the Fax Machine > Registering Destinations in the Address Book5Select a destination (contact or group) to add to the One Touch Key

2-26Before Using the Fax Machine > Quick Setup ScreenQuick Setup ScreenTo display the Quick Setup Screen, which shows frequently used fax send sett

2-27Before Using the Fax Machine > Quick Setup ScreenChanging RegistrationThe following procedure is one example for replacing the registration of

2-28Before Using the Fax Machine > Registering ShortcutsRegistering Shortcuts You can register shortcuts in the Quick Setup screen for easy access

2-29Before Using the Fax Machine > Registering ShortcutsEditing Shortcuts1In the setup screen of each function, select [Add Shortcut] in the bottom

3-13 Sending FaxesThis chapter explains the following topics:Basic transmission procedure ... 3-2Using redial ...

3-2Sending Faxes > Basic transmission procedureBasic transmission procedureThe basic procedure for using the fax system is explained below.1Select

3-3Sending Faxes > Basic transmission procedure6Send Start.Press the [Start] key.When scanning finishes, transmission starts.When originals are pla

3-4Sending Faxes > Basic transmission procedureChecking the Send Status1Select the [Status/Job Cancel] key.2Display the send job status screen.Sele

ivInstalling the FAX Driver ... 6-4Uninstalling the FAX Drive

3-5Sending Faxes > Basic transmission procedureCancelling Memory Transmission (while originals are being scanned)1Select the [Stop] key.During memo

3-6Sending Faxes > Basic transmission procedureCancelling Transmission (Disconnection of Communication)Follow this procedure to break the connectio

3-7Sending Faxes > Methods For Entering the DestinationMethods For Entering the DestinationEntering the destination fax number with the numeric key

3-8Sending Faxes > Methods For Entering the Destination3Select transmission settings.Select [Detail].Sub address communication, encrypted transmiss

3-9Sending Faxes > Methods For Entering the DestinationChoosing from the Address BookSelect a destination registered in the Address Book. 1In the b

3-10Sending Faxes > Methods For Entering the DestinationDestination SearchDestinations registered in the Address Book can be searched. Advanced sea

3-11Sending Faxes > Methods For Entering the DestinationChoosing from the One Touch KeySelect the destination using the One Touch Keys.In the basic

3-12Sending Faxes > Methods For Entering the DestinationChecking and Editing DestinationsCheck and edit a selected destination.1Display the screen.

3-13Sending Faxes > Methods For Entering the DestinationBroadcast TransmissionThis function allows you to send the same originals to several destin

3-14Sending Faxes > Methods For Entering the Destination2Select the checkboxes of all destinations and select [OK].Select the destination from the

v10 Internet Faxing (i-FAX) ...10-1What is i-FAX? ...

3-15Sending Faxes > Methods For Entering the DestinationSelect the destination from the One Touch Key1Select [One Touch Key].2Select all destinatio

3-16Sending Faxes > Login/LogoutLogin/LogoutLogging in when User Login Administration has been EnabledWhen user login administration has been enabl

3-17Sending Faxes > Login/LogoutLogoutTo logout from the machine, select the [Authentication/Logout] key to return to the login user name/login pas

3-18Sending Faxes > Fax transmission functionsFax transmission functionsTo configure the settings for functions, select the tab and select the func

3-19Sending Faxes > Fax transmission functionsConfigure settings such as send and print, delayed transmission and polling reception.ZoomScan origin

3-20Sending Faxes > Original SizeOriginal SizeSpecify the original size to be scanned.Select [Standard Sizes 1], [Standard Sizes 2], [Others] or [S

3-21Sending Faxes > 2-sided/Book Original2-sided/Book OriginalSelect the type and orientation of the binding based on the original.Original Orienta

3-22Sending Faxes > Sending SizeSending SizeSelect size of image to be sent.Long OriginalReads long-sized original documents using a document proce

3-23Sending Faxes > FAX TX ResolutionFAX TX ResolutionSelect fineness of images when sending FAX. The larger the number, the better the image resol

3-24Sending Faxes > Border EraseBorder EraseErases the black border that forms around the image. The following modes are available.Item Value Descr

viPrefaceThis Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting act

3-25Sending Faxes > FAX Delayed TransmissionFAX Delayed TransmissionSet a send time. You can use delayed transmission together with the broadcast t

3-26Sending Faxes > Setting the Delayed TransmissionSetting the Delayed TransmissionChanging/Deleting Delayed TransmissionYou can change or delete

3-27Sending Faxes > Continuous ScanCancelling Delayed Transmissions (Queued)To cancel delayed transmissions that are queued, use the procedure belo

3-28Sending Faxes > File Name EntryFile Name EntryAdds a file name. Additional information such as job number and date and time can also be set. Yo

3-29Sending Faxes > Send and PrintSend and PrintPrints a copy of the document being sent.Send and StoreStores a copy of the document being sent in

3-30Sending Faxes > Manual SendManual SendThis method allows you to send originals by pressing the [Start] key after confirming that the telephone

3-31Sending Faxes > Standby TransmissionStandby TransmissionDuring a communication, you can scan originals and schedule a next transmission. When t

3-32Sending Faxes > Interrupt SendInterrupt SendDuring communication, when you scan originals by selecting direct transmission, you can use interru

3-33Sending Faxes > Using chain dialUsing chain dialChain dial is a function that allows you to dial by linking fax numbers of the receiving system

3-34Sending Faxes > Using chain dialUse the numeric keys to enter a fax number1Enter the fax number. 2Select [OK].When [OK] is selected, "212&

viiConventions Used in This GuideAdobe Reader X is used as an example in the explanations below.Certain items are indicated in this guide by the conve

3-35Sending Faxes > Using ProgramUsing ProgramA destination, transmission time, and other transmission settings can be registered as a program. Aft

4-14 Receiving FaxesThis chapter explains the following topics:FAX Reception ...

4-2Receiving Faxes > FAX ReceptionFAX ReceptionWhen using this machine as a FAX-dedicated machine that does not receive telephone calls, set the ma

4-3Receiving Faxes > Automatic ReceptionAutomatic ReceptionFlow of automatic reception1Reception StartsWhen a fax comes in, the [Processing] indica

4-4Receiving Faxes > Manual ReceptionManual ReceptionThis method allows you to receive faxes by selecting [Manual RX] after confirming that the tel

4-5Receiving Faxes > Fax reception functionsFax reception functionsThe reception method and fax printing method can be set.What do you want to do?

4-6Receiving Faxes > Media Type for Print OutputMedia Type for Print OutputSpecify the paper type to be used for print output of the received fax.F

4-7Receiving Faxes > Multi Purpose TrayMulti Purpose TrayYou can select whether to use the MP tray paper when printing out the received fax.For mor

4-8Receiving Faxes > 2 in 1 Print2 in 1 PrintWhen you receive a multi-page Statement or A5 size original, this function prints 2 pages of the origi

5-15 Using Convenient Fax FunctionsThis chapter explains the following topics:Memory Forwarding ... 5-2Type of Fo

viiiConventions used in procedures for operating the machineIn this Operation Guide, continuous operation of the keys on the touch panel is as follows

5-2Using Convenient Fax Functions > Memory ForwardingMemory ForwardingWhen you have received a fax or i-FAX, you can forward the received image to

5-3Using Convenient Fax Functions > Memory ForwardingSub address confidential deliveryYou can store the received originals in the FAX Box registere

5-4Using Convenient Fax Functions > Forward SettingsForward SettingsYou can select whether all received documents are forwarded, or only documents

5-5Using Convenient Fax Functions > Forward Settings3Configure the Forwarding Detail Settings.1You can change the following settings as necessary,

5-6Using Convenient Fax Functions > Forward Settings2Select [+] or [-] or use the numeric keys to enter the requirement number (001 to 100) > [O

5-7Using Convenient Fax Functions > Forward Settings3Configure the Forwarding Destination.1"Forward Setting" [Next] > "Forwarding

5-8Using Convenient Fax Functions > Forward Settings3 To store the originals in the FAX Box, select [On]. If you do not want to store the originals

5-9Using Convenient Fax Functions > Forward Settings2Select [OK].Cancelling Memory ForwardingTo cancel memory forwarding, break the connection and

5-10Using Convenient Fax Functions > Forward SettingsChanging/Deleting Requirements for ForwardingTo change or delete the requirements for forwardi

5-11Using Convenient Fax Functions > Forwarding Detail SettingsForwarding Detail SettingsForwarding Time SettingRegister the start time and end tim