KYOCERA KM-2540 User Manual

viiiIf the machine will not be used for an extended period of time, remove the paper from the cassette and the MP tray (multi-purpose tray), return it

6-18 TroubleshootingOptional Document ProcessorFollow the steps below to clear paper jams in the optional document processor.1 Remove the original fro

Troubleshooting 6-19Optional Document FinisherIf a misfeed occurs in the optional document finisher, refer to the Document Finisher Operation Guide to

6-20 Troubleshooting

Appendix 7-17 AppendixThis chapter explains how to enter text, describes the paper types that can be used with the machine and lists the machine speci

7-2 AppendixEntering Characters on Touch PanelTo enter characters on the touch panel such as department names (for job accounting) or copying programs

Appendix 7-3Numeral/Symbol keyboardMetric ModelsKeyboard1 Character display: Displays the characters entered.2[Capital]: Press this key to enter capit

7-4 AppendixSymbol 1 keyboardSymbol 2 keyboardEntering CharactersThe following is an example of how to enter ‘Abcde’ using the keyboard.1 Press [Capit

Appendix 7-5PaperThis section explains the paper sizes and types that can be used in the paper source.Cassettes 1 and 2 and the optional paper feeder

7-6 AppendixSpecificationsBodyNote These specifications are subject to change without notice.ItemDescription25 cpm model 30 cpm modelType DesktopCopyi

Appendix 7-7Paper Capacity Cassette 1, 2 500 sheets (80 g/m²)MP Tray 200 sheets (80 g/m²)Output Tray CapacityTop tray 250 sheets (80 g/m²)with optiona

ixLegal Information and ConventionsPlease read this information before using your machine. This chapter provides information on the following topics:L

7-8 AppendixDocument Processor (option)Paper Feeder (option)Item DescriptionOriginal Feed Method Automatic feedPaper Weight 45 to 160 g/m²Supported Or

Appendix 7-9Document Finisher (option)Built-in Finisher (option)Item DescriptionNumber of Trays 1 trayPaper Weight Stapling: 80 g/m² or lessPaper Size

7-10 AppendixJob Separator (option)Environmental SpecificationsItem DescriptionNumber of Trays 1 trayPaper Weight 45 to 160 g/m²Media Type Plain, Roug

Index-1IndexAAdjusting density ...3-5Auto Low-Power mode ...

Index-2Energy Star program ... xiLegal information ...

Index-3Transfer rollerCleaning ...5-4WWarm-up ...

Index-4

E1We recommend the use of our own brand supplies.We will not be liable for any damage caused by the use of third party supplies in this machine.

OPERATION GUIDEKM-2540KM-3040870CKGB20008*870CKGB20008*

xLegal InformationNotice: The information in this guide is subject to change without notification. Additional pages may be inserted in future editions

xiEnergy Saving Control FunctionThe device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time ela

xiiLaser Safety (Europe)Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetic

xiiiSafety Instructions Regarding the Disconnection of PowerCaution: The power plug is the main isolation device! Other switches on the equipment are

xivSAFETY OF LASER BEAM (USA)1. Safety of laser beamThis machine has been certified by the manufacturer to Class 1 level under the radiation performan

xvSafety Instructions Regarding the Disconnection of PowerCaution: The power plug is the main isolation device! Other switches on the equipment are on

xviWarranty (USA)KM-2540 / KM-3040MULTIFUNCTIONAL PRODUCT LIMITED WARRANTYKyocera Mita America, Inc. and Kyocera Mita Canada, Ltd. (both referred to a

xviiAbout this Operation GuideThis Operation Guide contains the following chapters:1Part NamesIdentifies machine parts and operation panel keys.2 Prep

This Operation Guide is for models KM-2540 and KM-3040. In this guide, KM-2540 refers to the 25 cpm (copies per minute) model and KM-3040 to the 30 cp

xviiiOriginals and Paper SizesThis section explains the notation used in this guide when referring to sizes of originals or paper sizes. As in A4 and

Part Names 1-11Part NamesThis chapter identifies machine parts and operation panel keys.Body 1-2Operation Panel 1-5Touch Panel 1-6

1-2 Part NamesBody1 Original Cover (Option)2 Platen3 Original Size Indicator Plates4 Left Cover 15 Left Cover 1 Lever6 Left Cover 27 Clip Holder8 Oper

Part Names 1-311 Toner Container12 Toner Container Stopper13 Main Charger14 Waste Toner Box15 Cleaning Brush16 Green Knob (A1)17 Paper Feed Unit (A2)1

1-4 Part Names19 Front Cover20 Paper Width Guide21 Paper Width Adjusting Tab22 Paper Length Guide23 Carrying Handles24 Top Tray25 Output Stopper26 Pap

Part Names 1-5Operation Panel1 Brightness Adjustment Dial2 Copy Key (Indicator/Lamp)3Print Key (Indicator/Lamp)4FAX Key (Indicator/Lamp)5 System Menu/

1-6 Part NamesTouch PanelDisplayed by pressing the Copy key. Screen changes when 1, 2, 3 and 4 are pressed. 1 [Basic] screen2 [User choice] screen3 [F

Preparation for Usage 2-12 Preparation for UsageThis chapter explains the preparations required before using the machine.Loading Paper 2-2Before Loadi

2-2 Preparation for UsageLoading PaperPaper can be loaded standardly in the two cassettes and the MP tray. An optional paper feeder is also available.

Preparation for Usage 2-31 Pull the cassette out toward you until it stops. 2 Holding the paper width adjusting tab, move the paper width guides to fi

iSafety Conventions in This GuidePlease read this Operation Guide before using the machine. Keep it close to the machine for easy reference.The sectio

2-4 Preparation for Usage4 Align the paper flush against the left side of the cassette.5 Insert the appropriate paper size card in the slot to indicat

Preparation for Usage 2-51 Open the MP tray. 2 Adjust the paper width guides to the width of the paper.3 Insert the paper along the paper width guides

2-6 Preparation for UsageLoading EnvelopesUp to 20 envelopes may be loaded in the MP tray.Acceptable envelope sizes are as follows. 1 Open the MP tray

Preparation for Usage 2-7Setting Media Type and Paper Size for the Cassettes and MP TrayThe default paper size setting for cassettes 1 and 2 and for t

2-8 Preparation for Usage5 If [Auto Detection] is selected, choose the unit type. If [Standard sizes] is selected, choose the paper size. Press [Close

Preparation for Usage 2-95 Select the media type and press [Close].6 Press [Close]. 7 Press [End]. The display returns to the [Basic] screen.Specifyin

2-10 Preparation for Usage2 Press [MP Tray Setting]. 3 Press [Auto Detection]. 4 Select [Centimeter] ([Centimetre]) or [Inch]. 5 Press [Close]. The di

Preparation for Usage 2-11Size EntrySpecify the required paper size.1 Press the System Menu/Counter key. 2 Press [MP Tray Setting]. 3 Press [Size Entr

2-12 Preparation for Usage5 Press [S] or [T], select the number to register from Paper size (User reg. 1 - 4) and press [Change #]. 6 Press [On] and p

Preparation for Usage 2-13Specifying the Media Type for the MP TrayTo use a media type other than plain paper in the MP tray, specify the media type s

iiContentsLegal Information and Conventions ... ix1 Part Names ...

2-14 Preparation for UsageLoading OriginalsFollow the steps below to load originals for copying.Loading Originals on the Platen You may place books or

Preparation for Usage 2-15(Metric models) 3 Close the original cover. Loading Originals in the Document Processor (option)The optional document proces

2-16 Preparation for Usage5 Original eject table6 Original stopper7 Opening handleOriginals Supported by the Document ProcessorThe document processor

Preparation for Usage 2-172 Place the originals. Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge

2-18 Preparation for UsageLanguageSelect the language displayed on the touch panel. The following languages are available.1 Press the System Menu/Coun

Basic Operation 3-13 Basic OperationThis chapter explains the following operations.Basic Copying Procedures 3-2Turning off the main power switch ...

3-2 Basic OperationBasic Copying ProceduresFollow the steps as below for basic copying.1 Open the main power switch cover and move the main power swit

Basic Operation 3-36 Remove the finished copies from the top tray. The top tray can hold up to 250 sheets of standard paper (80 g/m²). However, the ac

3-4 Basic OperationSelecting Image QualityChoose the image quality suited to the type of original.1 Place the original. 2 Press [Function]. 3 Press [O

Basic Operation 3-5Adjusting DensityAdjust the density automatically or manually. The default setting is [Manual]. Follow the steps as below for Manua

iiiCaution/Warning LabelsCaution labels have been attached to the machine at the following locations for safety purposes. Be sufficiently careful to a

3-6 Basic OperationZoomAdjust the magnification to reduce or enlarge the original image.The following zoom modes are available.• Auto Zoom – Automatic

Basic Operation 3-7Manual ZoomReduces or enlarges the original image in 1 % increments between 25 - 400 %. Follow the steps as below to use manual zoo

3-8 Basic OperationFollow the steps as below to use preset zoom.1 Place the original and press [Zoom]. 2 Select the zoom level.3 Press the Start key.

Basic Operation 3-93 Press [+] and [–] to set the X and Y zoom ratios.Press [# keys] ([#-Keys]) to enter with numeric keys. 4 Under Select Original Or

3-10 Basic OperationDuplex ModeUse Duplex mode to create two-sided copies from a variety of originals, including facing pages (such as books or magazi

Basic Operation 3-11Follow the steps as below to use duplex copying.1 Press [Function]. 2 Press [Duplex]. 3 Select the desired Duplex mode.4 For [2 si

3-12 Basic OperationFor [1 sided J 2 sided] ([1-sided J 2-sided]) or [2 sided J 2 sided] ([2-sided J 2-sided]), set [Top Edge Top] or [Top Edge Left]

Basic Operation 3-13Split ModeUse Split mode to create single-sided copies from two-sided originals or originals with facing pages (such as books or m

3-14 Basic Operation3 Select the desired Split mode.4 Specify the binding in the Original section. 5 When [2 sided J 1 sided] ([2-sided J 1-sided]) i

Basic Operation 3-15Collate ModeScans multiple originals to deliver complete sets of copies as required according to page number. Follow the steps as

ivInstallation PrecautionsEnvironmentCautionAvoid placing the machine on or in locations which are unstable or not level. Such locations may cause the

3-16 Basic OperationInterrupt CopyInterrupt copying is useful to pause one copy job and copy other originals with different copy settings. After compl

Basic Operation 3-17Low-Power ModeTo activate Low-Power mode, press the Energy Saver key. On the operation panel, only the Energy Saver, Power, and ma

3-18 Basic Operation

Optional Equipment 4-14 Optional EquipmentThis chapter introduces the optional equipment available for the machine.Overview of Optional Equipment 4-2D

4-2 Optional EquipmentOverview of Optional EquipmentThe following optional equipment is available for the machine.Key CounterDocument FinisherDocument

Optional Equipment 4-3Document ProcessorAutomatically scans originals. Also you can perform duplex copying and split copying. For document processor o

4-4 Optional EquipmentAdding Staples1 Open the front cover of the stapler. Note Sorted copies are delivered onto the finisher tray.Adjust the ejected

Optional Equipment 4-52 Pull out the staple holder.3 Remove the empty staple case from the staple holder.4 Holding the staple holder in your left hand

4-6 Optional Equipment2 Lift the face plate up by tab A.3 Remove the jammed staple from the end of the cartridge (staple-loaded side).4 Lower the face

Optional Equipment 4-7Key CounterUse the key counter to monitor machine usage. The key counter offers a convenient solution for centralized management

vSmall amounts of ozone and other chemicals are released during copying, but the quantities do not present any health risk to humans. If, however, the

4-8 Optional EquipmentFax KitInstall the fax kit to use the machine as a fax as well. For further details, refer to the Fax Kit Operation Guide.

Maintenance 5-15 MaintenanceThis chapter describes cleaning and toner replacement.Cleaning 5-2Original Cover, Document Processor and Platen ...

5-2 MaintenanceCleaning Clean the machine regularly to ensure optimum copy quality.Original Cover, Document Processor and PlatenWipe the rear side of

Maintenance 5-33 Wipe white guide B in the document processor.4 Press [End].SeparatorTo maintain the best possible print quality, clean the machine as

5-4 Maintenance5 Replace the cleaning brush and close the front cover and left cover 1. Transfer RollerTo maintain the best possible print quality, cl

Maintenance 5-55 Replace the cleaning brush and close the front cover and left cover 1. Main ChargerIf black or white vertical streaks appear on copie

5-6 Maintenance6 Press [User Adjustment].7 Press [Charger Cleaning].8 Press [End]. Adjustment begins. Wait 5 minutes./ CounterEndLanguageJobMP Traycou

Maintenance 5-7Toner Container and Waste Toner Box ReplacementWhen the touch panel displays Add toner, replace the toner without delay even if several

5-8 Maintenance4 Fit the cap into the opening in the waste toner box and attach the sticker over the cap.5 Place the used waste toner box in the provi

Maintenance 5-99 Align the grid cleaner with the notch and attach it to the machine.10While gently holding the grid cleaner in place with your left ha

viPrecautions for UseCautions when using the machineWarningDo not place metallic objects or containers with water (flower vases, flower pots, cups, et

5-10 Maintenance14Pull up left cover 1 lever and open left cover 1.15Run the brush from side to side along the separator as shown to remove any soilin

Maintenance 5-1119Hold the toner container in both hands and remove slowly.20Place the used toner container in the provided plastic disposal bag.21Hol

5-12 Maintenance24Hold the new toner container in both hands and gently push it into the machine.25Using both hands, push the toner container in until

Troubleshooting 6-16 TroubleshootingThis chapter explains how to solve problems with the machine.Solving Malfunctions 6-2Responding to Error Messages

6-2 TroubleshootingSolving MalfunctionsThe table below provides general guidelines for problem solving.If a problem occurs with your machine, check th

Troubleshooting 6-3Copies are skewed. Are the originals loaded correctly? When placing originals on the platen, place them face-down and flush agains

6-4 TroubleshootingResponding to Error MessagesIf the touch panel displays any of these messages, follow the corresponding procedure.Error Messages Ch

Troubleshooting 6-5Check paper size. Copy paper is not the same size as original.(Paper size in cassette differs from actual size. Check paper size in

6-6 TroubleshootingRemove paper. Finisher tray. Is the maximum capacity of the optional document finisher output tray exceeded? Remove some pages from

Troubleshooting 6-7Time for maintenance. — Periodic maintenance is required to keep your machine in good condition. Contact your Service Representativ

viiIf dust accumulates within the machine, there is a danger of fire or other trouble. It is therefore recommended that you consult with your service

6-8 TroubleshootingClearing Paper JamsIf a paper jam occurs, the touch panel will display Paper misfeed and the copying will stop. Refer to these proc

Troubleshooting 6-9Paper Jam Precautions• Do not reuse paper cleared from a jam. • If the paper was torn during removal, be sure to remove any loose s

6-10 Troubleshooting4 Remove the jammed paper.If the paper tears, remove every loose scrap from inside the machine.5 Push cassette 1 securely back in

Troubleshooting 6-114 Remove the jammed paper.If the paper tears, remove every loose scrap from inside the machine.5 Push cassette 2 securely back in

6-12 TroubleshootingMP TrayFollow the steps below to clear paper jams in the MP tray.1 Remove all papers from the MP tray.2 If paper is jammed inside,

Troubleshooting 6-13Duplex UnitFollow the steps below to clear paper jams in the duplex unit.1 Pull up left cover 1 lever and open left cover 1.2 Remo

6-14 Troubleshooting2 Remove the jammed paper.3 Lift up the duplex unit and remove the jammed paper.4 Pull out cassette 1 and remove the jammed paper.

Troubleshooting 6-152 Remove the jammed paper.If the paper tears, remove every loose scrap from inside the machine.3 Open the front cover.4 Turn the l

6-16 Troubleshooting7 Open the paper feed unit cover (A3) and remove the jammed paper.8 Push the paper feed unit (A2) back in place, and close the fro

Troubleshooting 6-175 Press the indicated position to close left cover 1.6 Reattach the output tray.7 Turn the dial to lower the finisher process tray