KYOCERA 250ci Specifications

OPERATION GUIDEF S -110 0FS -130 0D870CKGB20008*870CKGB20008*TASKalfa250ci/300ci/400ci/500ci/552ci

viiiTo send a FAXAs well as sending a FAX via the telephone lines, you can also send a FAX via a network.NOTE: For more information on setting up and

Basic Operation3-28For send to folder (FTP)5 Upon completion of all entries, press [Connection Test] to check the connection.NOTE: Connected. appears

Basic Operation3-2938 Check the destination list.Select a destination and press [Detail/Edit] to check and edit it. Edit it, if necessary, referring t

Basic Operation3-30Specifying DestinationWhen specifying destination, choose from the Address Book or use the One Touch Keys.NOTE: You can set the mac

Basic Operation3-313Destination SearchDestinations registered in the Address Book can be searched. Advanced search by type or by initial letter is als

Basic Operation3-32Choosing by One Touch KeySelect the destination using the One Touch Keys.In the basic screen for sending, press the One Touch Keys

Basic Operation3-333Using Document BoxWhat is Document Box?Document Box is an area in the hard disk in which you can save documents for later retrieva

Basic Operation3-34When additional copies are required, you can reprint the required number of copies from the operation panel.By default, up to 32 do

Basic Operation3-353Basic Operation for Document BoxThis section explains basic operations for document boxes, using examples where tasks are carried

Basic Operation3-36Custom Box ListThe box list shows the registered custom boxes. The custom boxes can be listed by box number or by box name. You can

Basic Operation3-373Document ListThe document list is a list of the documents stored in the custom box. Documents can be listed either by name or as t

ixCaution / Warning LabelsCaution / Warning labels have been attached to the machine at the following locations for safety purposes. Be sufficiently c

Basic Operation3-38Viewing/Editing Box DetailsYou can check and modify box information.Use the procedure below.1 Press [Register/Edit Box] in the box

Basic Operation3-393Previewing Documents/Checking Document DetailsYou can use this function to preview the documents stored in a document box or displ

Basic Operation3-40User PrivilegesWhen user login administration is enabled, accessibility to the Document Box components will vary depending on the g

Basic Operation3-413Password Entry RequirementWhen user login administration is enabled, requirement of a password differs depending on the level of p

Basic Operation3-42Canceling JobsFollow the steps below to cancel any print or send job being executed.Canceling JobsYou can also cancel jobs by press

Basic Operation3-433Quick Setup ScreenIn the initial screen for copying and sending (the screen which appears immediately after the Copy or Send key i

Basic Operation3-44Changing RegistrationThe following procedure is one example for replacing the registration of Density with Original Image in the Qu

Basic Operation3-4533 Press [Key 3] here as the key to set replacement location.4 Press [OK]. A confirmation screen appears. Press [Yes]. The Original

Basic Operation3-46Program (Copying and Sending)By registering sets of frequently used functions as a single program, you can simply press the program

Basic Operation3-473Editing and Deleting ProgramsYou can change program number and program name, or delete program.Use the procedure below to edit or

xInstallation PrecautionsEnvironmentCAUTIONAvoid placing the machine on or in locations which are unstable or not level. Such locations may cause the

Basic Operation3-48Registering Shortcuts (Copy, Send, and Document Box Settings)Add shortcuts in the Quick Setup screen for easy access to the frequen

Basic Operation3-493Using the Internet BrowserThis section explains how to use the Internet browser.NOTE: To use the internet browser, internet browse

Basic Operation3-50Using the Browser ScreenThe operations available in the Internet browser screen are shown below.NOTE: Pressing the Reset key while

4-14 Copying FunctionsThis chapter explains the functions available for copying.• Original Size...

Copying Functions4-2Original SizeSpecify the size of originals being scanned. Be sure to specify the original size when copying non-standard sizes.The

Copying Functions4-344 Press [Standard Sizes 1 ], [Standard Sizes 2 ], [Others] or [Size Entry] to select the original size.If [Size Entry] is selecte

Copying Functions4-4Selecting the Multi Purpose TrayChange the paper size and media type.The available paper sizes and media types are shown in the ta

Copying Functions4-54Use the procedure below to select the paper size and media type.1 Press the Copy key.2 Place the originals on the platen.3 Press

Copying Functions4-6Mixed Size OriginalsUsing the optional document processor, the originals of different sizes can be loaded in a batch and copied. I

Copying Functions4-74Originals of Different Widths (Available for metric models only)Place all originals of different widths. The supported combinatio

xiTo use the machine under optimum conditions, adjust the temperature and the humidity of your room if the message is displayed.• Avoid locations near

Copying Functions4-8Selecting How to Copy OriginalsSelect whether you wish to create individual copies on different size paper matching the original s

Copying Functions4-94Original OrientationSelect the original orientation to use the following functions.•Zoom (XY Zoom)•Duplex• Margin/Centering origi

Copying Functions4-10Use the procedure below to select the orientation when placing the originals on the platen.1 Press the Copy key.2 Place the origi

Copying Functions4-114Output DestinationYou can use the procedure below to select an output destination such as the optional document finisher for you

Copying Functions4-12Combine ModeThis mode allows you to copy 2 or 4 originals combined onto a single page. 2-in-1 mode or 4-in-1 mode. The page bound

Copying Functions4-134NOTE: When placing the original on the platen, be sure to copy the originals in page order.Types of Page Boundary LinesThe follo

Copying Functions4-14Margin/Centering ModeShift the original image to make space on the copy for binding on the left (right) or top (bottom) side.When

Copying Functions4-154If you selected [Auto], press [OK]. If you pressed [Manual], enter the margins in the displayed screen and then press [OK].Press

Copying Functions4-16Border EraseUse Border Erase to remove black shadows that appear around the outside of the original when making copies. The follo

Copying Functions4-174Border Erase to Back PageWhen scanning a 2-sided original, this allows you to erase the borders on the back of the original. The

xiiPrecautions for UseCautions when using the machineWARNINGDo not place metallic objects or containers with water (flower vases, flower pots, cups, e

Copying Functions4-18Booklet from SheetsThe Booklet copying option allows you to copy sheet originals and produce booklets such as small brochures or

Copying Functions4-194For top bindingThe folded copies can be read from top to bottom.The procedure for using Booklet copying is explained below.1 Pre

Copying Functions4-20NOTE: When using the platen, be sure to place the originals in page order.If the originals are placed on the platen, consecutivel

Copying Functions4-214Cover ModeAdd a cover to the finished copies. You can copy the first page and/or the last page onto colored paper or thick paper

Copying Functions4-22Form OverlayCopy the original images onto the form. Once you scan and register the form, the form is overlaid onto the original.

Copying Functions4-234Page NumberingNumber multiple pages of originals in sequential order. The formats for numbering are [-1-], [P.1] or [1/n]. The f

Copying Functions4-249 The total number of pages n in the format [1/n] can be changed manually. Press [Denominator #] and select [Manual]. Press [+] o

Copying Functions4-254Types of Page Boundary LinesThe following boundary lines are available.Use the procedure below to insert page boundary lines on

Copying Functions4-26PosterFor using this device to make copies larger than the maximum paper size, use Poster mode to separate and copy an enlarged i

Copying Functions4-274Image Repeat/Double CopyTiles the 1 copied sheet with an original image. You can also specify the area of the original to repeat

xiiiCAUTIONDo not pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may become broken and there is a danger

Copying Functions4-287 Press [+] or [–] to input the area of the original to be repeated.With metric models, you can enter the border width directly u

Copying Functions4-294EcoPrintUse EcoPrint to save toner when printing. Use this function for test copies or any other occasion where high quality pri

Copying Functions4-30Color Balance AdjustAdjust the strength of cyan, magenta, yellow, and black to make fine hue adjustments.NOTE: This feature is us

Copying Functions4-314Hue AdjustmentAdjust the color (hue) of images. Make adjustments such as adjusting red to a strong yellow-red or yellow to a str

Copying Functions4-32Example 1Select [Yellow - Green & Blue - Magenta], and press [ ] to adjust yellow closer to green, and blue closer to magenta

Copying Functions4-334One-touch Image AdjustAdjust images as desired to more vivid or more dull images.The items that may be configured are as follows

Copying Functions4-34Sharpness AdjustAdjust the sharpness of image outlines. When copying penciled originals with rough or broken lines, clear copies

Copying Functions4-354Background Density AdjustLightens the background of color originals with dark backgrounds.NOTE: This feature is used with full c

Copying Functions4-36Continuous ScanWhen a large number of originals cannot be placed in the document processor at one time, the originals can be scan

Copying Functions4-374Auto Image RotationAutomatically rotates the image when the sizes of the original and the loaded paper matches but the orientati

xivCautions when handling consumablesCAUTIONDo not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns.

Copying Functions4-38Mirror ImageCopies the mirrored image of the original.NOTE: This function is only available for black and white copy mode.Use the

Copying Functions4-394Job Finish NoticeSends a notice by e-mail when a job is completed. User can be notified of the completion of a copy job while wo

Copying Functions4-40To directly enter the E-mail address, press [Address Entry]. Press [E-mail Address], enter the address and press [OK].5 Press [OK

Copying Functions4-414File NameNames a copy job. Add other information such as date and time or job number as necessary. You can check a job history o

Copying Functions4-42Repeat CopyEnable additional copies in the desired quantity as necessary after a copy job is completed. For confidential document

Copying Functions4-434Maximum Number of Repeat Copy Jobs RetainedYou can use the procedure below to change the maximum number of copy jobs that can be

Copying Functions4-44OHP Backing Sheet ModeWhen two or three OHP transparencies are stacked on top of each other, static electricity may make them dif

Copying Functions4-4544 Press [Advanced Setup] and then Press [OHP Backing Sheet].5 Press [Blank Sheet] or [Copied Sheet].6 Select the media to be fed

Copying Functions4-46

5-15 Sending FunctionsThis chapter explains the functions available for sending originals.• Original Size Selection...

xvLaser Safety (Europe)Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetica

Sending Functions5-2Original Size SelectionSelect the size of originals that will serve as the basis for scanning. Be sure to select the original size

Sending Functions5-354 Press [Standard Sizes 1], [Standard Sizes 2], [Others], or [Size Entry] to select original size.When you have selected [Size En

Sending Functions5-4Relationship between Original Size, Sending Size, and ZoomOriginal Size (page 5-2), Sending Size, and Zoom (page 5-5) are related

Sending Functions5-55ZoomScans the original by automatically zooming it depending on the sending size.The table below lists the available options.NOTE

Sending Functions5-6CenteringWhen you have scanned the original after specifying the original size and sending size, depending on these sizes, a margi

Sending Functions5-75Mixed Size OriginalsUsing the optional document processor, the originals of different sizes can be placed in a batch and sent. In

Sending Functions5-8Originals of Different Widths (Available for metric models only)The combinations of originals of different sizes that can be place

Sending Functions5-95Use the procedure below to send mixed size originals as a batch.1 Press the Send key.2 Place the original into the document proce

Sending Functions5-101-sided/2-sided SelectionSelect the type and binding of original depending on the original.The table below lists the binding dire

Sending Functions5-115Original OrientationTo send the document in the orientation that can be read properly, specify the upper orientation of original

xviSafety Instructions Regarding the Disconnection of Power (Europe)Caution: The power plug is the main isolation device! Other switches on the equipm

Sending Functions5-124 Select original orientation from [Top Edge Top] and [Top Edge Left].5 Press [OK].6 Specify the destination, and press the Start

Sending Functions5-135Use the procedure below to select the file format for transmission.1 Press the Send key.2 Place the originals on the platen.3 Pr

Sending Functions5-14PDF Encryption FunctionsIf you have selected PDF or High Comp. PDF for file format, you can restrict the access level for display

Sending Functions5-15511Restrict the access level of the PDF file. Press [ ] of Printing Allowed to select the item (the scope of limit). The item to

Sending Functions5-16The table below shows the available settings.14 Press [OK] three times to return to Original/Sending Data Format.15 Specify the

Sending Functions5-175Adjusting DensityUse the procedure below to adjust the density when scanning the originals.The table below shows the available s

Sending Functions5-18Scan ResolutionSelect the fineness of scanning resolution. The finer the scanning becomes (the larger the number becomes), the be

Sending Functions5-195SharpnessSelect the sharpness of the image outline.The table below shows the available settings.Use the procedure below to set t

Sending Functions5-20Background Density AdjustmentLightens the background of the colored original when it is too dark.NOTE: You cannot adjust the back

Sending Functions5-215Color / Grayscale / Black and White SelectionThis feature allows you to select the color mode used for scanning when sending ima

xviiLegal Restriction on Copying/Scanning• It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.• Copying/

Sending Functions5-22Continuous ScanWhen the multi-page originals cannot be placed in the document processor at one time, the originals can be scanned

Sending Functions5-235Border EraseUse Border Erase to remove black shadows that appear around the outside of the original when scanning and sending or

Sending Functions5-24Border Erase to Back PageWhen scanning a 2-sided original, this allows you to erase the borders on the back of the original. The

Sending Functions5-255Enter Document Name/File NameThis setting allows you to assign a document name to scanned images. You can specify a default for

Sending Functions5-26Enter E-mail Subject and BodyWhen sending E-mail, enter the subject and body of the E-mail.Use the procedure below to enter the s

Sending Functions5-275WSD ScanWSD Scan saves images of originals scanned on this machine as files on a WSD-compatible computer.NOTE: To use WSD Scan,

Sending Functions5-285 Select the destination computer and press [OK].Press [Reload] to reload the computer list.You can view information on the selec

Sending Functions5-295Job Finish NoticeSends a notice by e-mail when a job is completed.Use the procedure below to specify the Job Finish Notice setti

Sending Functions5-30Send and PrintWhen you send originals, this feature allows you to print a copy of the document being sent.The procedure for using

Sending Functions5-315FTP Encrypted TXThis allows you to encrypt documents when you send them. If you select [On] in this option, you can then select

IntroductionThank you for your purchase of TASKalfa 250ci/300ci/400ci/500ci/552ci.This Operation Guide is intended to help you operate the machine cor

xviii

Sending Functions5-32About Color ProfilesThe color scanner provides color profiles to adjust color.NOTE: The color profile data import method varies f

6-16Document BoxThis chapter explains the typical procedure for utilizing Document Box.• Using a Custom Box ...

Document Box6-2Using a Custom Box NOTE: In the following explanation, it is assumed that user login administration is enabled. For details on User Log

Document Box6-36NOTE: If user login administration is enabled, "Owner" and "Permission" are also displayed. Refer to Creating new

Document Box6-43 Set the time at which the document is deleted by pressing [+], [-]. Press [# Keys] to enter the time directly using the numeric keys.

Document Box6-56Printing DocumentsThe procedure for printing documents in a custom box is explained below.1 Press the Document Box key.2 Press [Custom

Document Box6-6Sending DocumentsThe procedure for sending documents in a custom box is explained below.1 Press the Document Box key.2 Press [Custom Bo

Document Box6-76Form Overlay from Custom BoxesThis function allows you to retrieve images (image files), overlay them into documents stored in custom

Document Box6-8Editing DocumentsThis function allows you to move or copy documents stored in custom boxes into other boxes or to join multiple documen

Document Box6-967 To copy or move the document to a custom box, select the destination box. To copy the document to USB memory, select the destination

xixLegal and Safety InformationPlease read this information before using your machine. This chapter provides information on the following topics.• Leg

Document Box6-105 Arrange the documents into the order in which they are to be joined. Highlight the document you want to rearrange and press [Up] or

Document Box6-116Deleting DocumentsThe procedure for deleting documents in a custom box is explained below.1 Press the Document Box key.2 Press [Custo

Document Box6-12Using a Job BoxPrivate Print/Stored Job BoxPrivate Print/Stored Job Box stores the print data which is printed by using the printer dr

Document Box6-136Deleting a DocumentYou can delete documents stored in a Private Print/Stored Job box.Use the procedure below to delete a document.1 P

Document Box6-143 Press [+] or [–] to enter the maximum number of stored jobs. You can enter any number between 0 and 50.You can also enter the number

Document Box6-156Deleting a DocumentYou can delete documents stored in the Quick Copy/Proof and Hold box.Use the procedure below to delete a document.

Document Box6-163 Use the [+] and [–] keys or the numeric keys to enter the maximum number of stored jobs. You can enter any number between 0 and 50.

Document Box6-176Automatic Delete Setting for Temporary DocumentsThis setting specifies that documents, such as Private Printing, Quick Copying, or Pr

Document Box6-184 Select [Form for Form Overlay] and press [Open].5 Press [Store File].6 If necessary, select the image quality of original, scanning

Document Box6-1964 Select the form to delete and press [Delete].The delete confirmation screen appears.5 Press [Yes]. The form is deleted.Form for For

xxLegal InformationCopying or other reproduction of all or part of this guide without the prior written consent of Kyocera Mita Corporation is prohibi

Document Box6-20Printing Documents Stored in Removable USB MemoryPlugging USB memory directly into the machine enables you to quickly and easily print

Document Box6-2164 Select the file to be printed and press [Print].5 Change the number of copies, duplex printing, etc. as desired.6 Press the Start k

Document Box6-22Saving Documents to USB Memory (Scan to USB)This function allows you to store scanned image files in USB memory connected to the machi

7-17 Status / Job CancelThis chapter explains how to check the status and history of jobs and cancel the jobs being processed or waiting to be printed

Status / Job Cancel7-2Checking Job StatusCheck the status of jobs being processed or waiting to be printed.Available Status ScreensThe processing and

Status / Job Cancel7-37Details of the Status ScreensThe items and keys displayed on the status screens are as follows.For information on how to displa

Status / Job Cancel7-47 [ ] of Job Type Sorts by specific type of job8 [Pause All Print Jobs] Pauses all the printing jobs. By pressing this key again

Status / Job Cancel7-57Sending Jobs Status screenThe table below lists the items displayed in the Sending Jobs Status [email protected] 14:471/

Status / Job Cancel7-6Storing Jobs Status screenThe table below lists the items displayed in the Storing Jobs Status screen.Status LogAllJob No. Accep

Status / Job Cancel7-77Checking the Detailed Information of JobsCheck the detailed information of each job.Use the procedure below to check a job&apos

xxiRegarding Trade Names• PRESCRIBE and ECOSYS are trademarks of Kyocera Corporation.• KPDL is a trademark of Kyocera Corporation.• Microsoft, MS-DOS,

Status / Job Cancel7-8Status/Destination is displayed when address is selected. Press [Detail] to display the list.Press [ ] or [ ], select a destinat

Status / Job Cancel7-97Checking Job HistoryCheck the history of completed jobs.NOTE: Job history is also available by COMMAND CENTER or KMnet Viewer f

Status / Job Cancel7-10Checking the Detailed Information of HistoriesCheck the detailed information of each history.Display of the detailed informatio

Status / Job Cancel7-117Sending the Log HistoryYou can send the log history by e-mail. You can either send it manually as needed or have it sent autom

Status / Job Cancel7-123 Press [On] and enter the number of jobs in the log history print by using [+]/[-] or the numeric keys. You can enter any numb

Status / Job Cancel7-137Pause and Resumption of JobsPause /resume all printing jobs in printing/waiting.The procedure for pausing and resuming jobs is

Status / Job Cancel7-14Priority Override for Waiting JobsPriority Override function suspends the current job and prints the job in waiting first.The p

Status / Job Cancel7-157Checking the Remaining Amount of Toner and PaperCheck the remaining amount of toner, paper, and staples on the touch panel.Use

Status / Job Cancel7-16Device/CommunicationConfigure the devices/lines installed or connected to this machine or check their status. You can also cont

Status / Job Cancel7-177Configuring the DevicesDetailed information on controlling devices is given below.Removable Memory (USB Memory)• The usage and

xxiiGPLFirmware of this machine is using in part the GPL applied codes (www.fsf.org/copyleft/gpl.html). Please access “http://www.kyoceramita.com/gpl”

Status / Job Cancel7-18Canceling FAX CommunicationCancel fax communication.Use the procedure below to cancel the fax communication.1 Press the Status/

8-18 Default Setting (System Menu)This chapter explains how to configure various settings of the machine using the menus on the operation panel.• Comm

Default Setting (System Menu)8-2Common SettingsCommon settings include;• Switching the Language for Display [Language] …8-2• Default Screen …8-2• Soun

Default Setting (System Menu)8-38Use the procedure below to select the default startup screen.1 Press the System Menu key.2 Press [Common Settings] an

Default Setting (System Menu)8-4Use the procedure below to set the sound options.1 Press the System Menu key.2 Press [Common Settings], [Next] of Soun

Default Setting (System Menu)8-58Up to four custom paper sizes can be added.Select media type for each paper size.Media type: Plain, Transparency, Rou

Default Setting (System Menu)8-6Use the procedure below to select the paper size and media type for each cassette.1 Press the System Menu key.2 Press

Default Setting (System Menu)8-78Use the procedure below to select the paper size and media type for manual paper feed.1 Press the System Menu key.2 P

Default Setting (System Menu)8-8For Custom 1-8, settings for duplex printing and media type name can be changed.Use the procedure below to set the pap

Default Setting (System Menu)8-98Default Paper SourceSelect the default paper source from Cassette 1-4 and Multi Purpose Tray.NOTE: [Cassette 3] is di

xxiiiOriginal SSLeay LicenseCopyright (C) 1995-1998 Eric Young ([email protected]) All rights reserved.This package is an SSL implementation written b

Default Setting (System Menu)8-10Use the procedure below to select the paper size and media type used by Auto Selection.1 Press the System Menu key.2

Default Setting (System Menu)8-118If you select [Adjust Print Direction], load paper according to the steps below. Example: copying on LetterheadNOTE:

Default Setting (System Menu)8-12Error HandlingSelect whether to cancel or continue the job when error has occurred. The possible errors and what to d

Default Setting (System Menu)8-138Punch Waste Full ErrorSelect what to do when the punch waste box becomes full during printing.NOTE: The messages are

Default Setting (System Menu)8-14Paper OutputSelect output tray respectively for copy jobs, print jobs from Custom Box, computers, and FAX RX data. Th

Default Setting (System Menu)8-158Orientation ConfirmationSelect whether to display a screen for selecting the orientation of the originals to be plac

Default Setting (System Menu)8-16Original OrientationSet the original orientation defaults. The available default settings are shown below.Refer to pa

Default Setting (System Menu)8-178Original ImageSet the default original document type. The available default settings are shown below.Use the procedu

Default Setting (System Menu)8-18Use the procedure below to select the default color mode setting.1 Press the System Menu key.2Press [Common Settings]

Default Setting (System Menu)8-198Use the procedure below to select the default file format.1 Press the System Menu key.2 Press [Common Settings], [ ]

xxivMonotype Imaging License Agreement1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special for

Default Setting (System Menu)8-20ZoomSelect the enlarged/reduced default when paper size/sending size changed after the originals set. The available d

Default Setting (System Menu)8-2181 Press the System Menu key.2 Press [Common Settings], [ ], [Next] of Function Defaults, [ ], and then [Change] of E

Default Setting (System Menu)8-221 Press the System Menu key.2 Press [Common Settings], [ ], [Next] of Function Defaults, [ ] and then [Change] of Bor

Default Setting (System Menu)8-238EcoPrintSelect the EcoPrint default. The table below shows the available settings.NOTE: Refer to page 4-12 for EcoPr

Default Setting (System Menu)8-24High Comp. PDF ImageSelect the default quality setting for high compressed PDF files.The table below shows the availa

Default Setting (System Menu)8-2581 Press the System Menu key.2 Press [Common Settings], [ ] and [Next] of Function Defaults. Press [ ] twice and [Cha

Default Setting (System Menu)8-26XPS Fit to PageReduces or enlarges the image size to fit to the selected paper size when printing XPS file.Use the pr

Default Setting (System Menu)8-278Copy SettingsThe following settings are available for copying functions.• Paper Selection …8-27• Auto Paper Selectio

Default Setting (System Menu)8-28Use the procedure below to specify the action performed for Auto Paper Selection.1 Press the System Menu key.2 Press

Default Setting (System Menu)8-298Preset LimitRestrict the number of copies that can be made at one time. Options are 1-999 copies.Use the procedure b

xxvEnergy Saving Control FunctionThe device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time el

Default Setting (System Menu)8-30Sending SettingsThe sending settings allow you to specify the following sending function options.• Quick Setup Regist

Default Setting (System Menu)8-318Use the procedure below to set the destination check before send.1 Press the System Menu key.2 Press [Send] and then

Default Setting (System Menu)8-32Setting the Default Send ScreenUse this procedure to set the default screen displayed when you press the Send key.The

Default Setting (System Menu)8-338Document Box SettingsThe following settings are available for Document Box.• Registering / Editing Box …8-33• Defaul

Default Setting (System Menu)8-34Use the procedure below to register the Quick Setup functions.1 Press the System Menu key.2 Press [Document Box/Remov

Default Setting (System Menu)8-358Printer SettingsPrinting from computers, settings are generally made on the application software screen. However, th

Default Setting (System Menu)8-362 Press [Printer] > [Change] of Emulation > [KPDL(Auto)] > [Alt Emulation].3 Select the desired alternative

Default Setting (System Menu)8-378Override A4/LetterSelect whether to treat A4 size and Letter, which are similar in size, as the same size when print

Default Setting (System Menu)8-381 Press the System Menu key.2 Press [Printer] and [Change] of Copies.3 Press [+],[–] or the numeric keys to set the d

Default Setting (System Menu)8-398LF ActionSet the line feed action when the machine receives the line feed code (character code 0AH). The table below

xxviAbout this Operation GuideThis Operation Guide contains the following chapters.Chapter 1 - Part NamesIdentifies machine parts and operation panel

Default Setting (System Menu)8-40Paper Feed ModeWhile printing from the computer, select how to feed paper when the paper source and type are specifie

Default Setting (System Menu)8-418Printing Reports/Sending NoticePrint reports to check the machine settings and status. Default settings for printing

Default Setting (System Menu)8-42Network Status Page Check the information including network interface firmware version, network address and protocol.

Default Setting (System Menu)8-438Report for Job Canceled before SendingPrint a send result report when the job is canceled before being sent.1 Press

Default Setting (System Menu)8-44Adjustment/MaintenanceAdjust printing quality and conduct machine maintenance. • Copy Density Adjustment …8-44• Send/

Default Setting (System Menu)8-458Send/Box Density AdjustAdjust scan density when sending or storing the data in Document Box. Adjustment can be made

Default Setting (System Menu)8-46Correcting Fine Black LinesCorrect fine black lines (black streaks caused by contamination), which may appear on the

Default Setting (System Menu)8-4782 Press [ ], [Adjustment/Maintenance] and then [Change] of Display Brightness.3 Press [1] - [4] (Darker- Lighter) to

Default Setting (System Menu)8-481 Press the System Menu key.2 Press [ ], [Adjustment/Maintenance], [ ] and then [Next] of Color Registration.3 Press

Default Setting (System Menu)8-498You cannot use the numeric keys to enter these values.8 Repeat steps 6 and 7 to enter the registration values for ea

xxviiConventions in This GuideThe following conventions are used depending on the nature of the description.Description of Operation ProcedureIn this

Default Setting (System Menu)8-504 Find the location on each chart where 2 lines most closely match. If this is the 0 position, registration for that

Default Setting (System Menu)8-518Use the procedure below to set the color calibration.1 Press the System Menu key.2 Press [ ], [Adjustment/Maintenanc

Default Setting (System Menu)8-52Detailed AdjustmentA total of 5 color pattern pages (No. 1 to 5) are printed during detailed adjustment. As with norm

Default Setting (System Menu)8-538Developer RefreshWhen the printing is too light or incomplete, even though there is enough toner, refresh the develo

Default Setting (System Menu)8-54First Print PositionUsing this function speeds up either of the first print time of black and white printing or color

Default Setting (System Menu)8-558Date/Timer Date/Timer settings include:• Date/Time …8-55• Date Format …8-55• Time Zone …8-56• Auto Panel Reset …8-56

Default Setting (System Menu)8-56Time Zone Set the time difference in the location you are from GMT. Use the procedure below to set the time differenc

Default Setting (System Menu)8-578Panel Reset TimerIf you select [On] for Auto Panel Reset, set the amount of time to wait before Auto Panel Reset. Op

Default Setting (System Menu)8-58Sleep TimerSet the amount of time to wait before Auto Sleep. Options are between 1 and 240 minutes (every one minute)

Default Setting (System Menu)8-598Error Clear TimerIf you select [On] for Auto Error Clear, set the amount of time to wait before automatically cleari

iSafety Conventions in This GuideThe sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user

xxviiiOriginals and Paper SizesThis section explains the notation used in this guide when referring to sizes of originals or paper sizes.As with A4, B

Default Setting (System Menu)8-60Editing Destination (Address Book/Adding One Touch Keys)Save frequently used destinations to Address Book or One Touc

Default Setting (System Menu)8-618E-mail AddressPress [Change] of E-mail Address, enter the E-mail address and press [OK].The table below explains the

Default Setting (System Menu)8-62The Folder (SMB) Address Press [Change] of Host Name, Path, Login User Name and Login Password, enter the information

Default Setting (System Menu)8-6384 Use [+]/[-] or the numeric keys to enter an address number (1 to 2500).To have the number assigned automatically,

Default Setting (System Menu)8-64Editing a Contact1 Change Address Number, Name and destination type and address. Refer to Adding a contact on page 8-

Default Setting (System Menu)8-658Editing One Touch KeyEdit/delete the destinations you added to One Touch Key.Use the procedure below to edit the One

Default Setting (System Menu)8-66Sort SettingsSelect the default sort setting of the address for the address book.The table below shows the available

Default Setting (System Menu)8-678Internet Browser SetupThis procedure sets up the Internet browser application. You can specify the following Interne

Default Setting (System Menu)8-685 To set the text size, press [Change] of Text Size, select [Large], [Medium] or [Small] as the text size and then pr

Default Setting (System Menu)8-698ApplicationsYou can install and use applications that will make your day-to-day use of this machine more efficient.I

1-11Part NamesThis chapter identifies the machine parts and operation panel keys.• Operation Panel...

Default Setting (System Menu)8-70Activating/Deactivating ApplicationTo use an application, set the application to Activate. Use the procedure below to

Default Setting (System Menu)8-718Deleting ApplicationsUse the procedure below to delete an installed application.IMPORTANT: Always exit the applicati

Default Setting (System Menu)8-72System InitializationInitialize the hard disk mounted on the machine to return to the default mode.CAUTION: System in

Default Setting (System Menu)8-738Network SetupThe following network settings are available.• Checking Host Name …8-73• TCP/IP (IPv4) Setup …8-73• TCP

Default Setting (System Menu)8-74Manual Setting (IPv6)Manually specify the IP address, prefix length, and gateway address of TCP/IP (IPv6). The manual

Default Setting (System Menu)8-7586 Press [OK].7 After changing the setting, restart the system or turn the machine OFF and then ON again. For detaile

Default Setting (System Menu)8-76Use the procedure below.The following procedure is an example for specifying the SMTP (E-mail TX) settings.1 Press th

Default Setting (System Menu)8-778WSD Print SetupSelect whether or not to use WSD Print. The default setting is On. Use the procedure below.1 Press th

Default Setting (System Menu)8-783 Press [IPP over SSL Only] or [IPP or IPP over SSL].4 Press [OK].5 After changing the setting, restart the system or

Default Setting (System Menu)8-7984 Press [OK].5 After changing the setting, restart the system or turn the machine OFF and then ON again. For detaile

Part Names1-2Operation PanelSelects auto color mode.Selects full color mode.Selects black and white mode.Displays the Copy screen.Displays the screen

Default Setting (System Menu)8-80Interface Block SettingThis allows you to protect this machine by blocking the interface with external devices such a

Default Setting (System Menu)8-818Security Level (Security Level setting)The Security Level setting is primarily a menu option used by service personn

Default Setting (System Menu)8-82Limitations:- Scanning speed will be limited to the speed of scanning 600 dpi image. (Printing speed will not be limi

Default Setting (System Menu)8-838Optional FunctionsYou can use the optional applications installed on this machine.Overview of the ApplicationsThe ap

Default Setting (System Menu)8-84Checking Application DetailsUse the procedure below to check the details of an application.1 Press the System Menu ke

9-19 MaintenanceThis chapter describes cleaning and toner replacement.• Cleaning...

Maintenance9-2CleaningClean the machine regularly to ensure optimum output quality.CAUTION: For safety, always unplug the power cord before cleaning t

Maintenance9-39Slit Glass/Dual scanning areaIf black streaks or dirt appears in copies when using the optional document processor, clean the slit glas

Maintenance9-45 Wipe the slit glass.6 Wipe the white roller.7 Close the document processor top cover and return the cleaning cloth to the cleaning clo

Maintenance9-59SeparatorClean the separator regularly (at least monthly) to ensure optimum output quality.1 Open the front cover.2 Remove cleaning bru

Part Names1-31Lit when the machine's main power is on.Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.Ends operation (logs

Maintenance9-65 Put away the cleaning brush, press the specified position of the front cover and left cover 1 to close.Transfer Roller1 Open the front

Maintenance9-794 As shown in the figure, clean dirt from the transfer roller by moving the brush from side to side along the roller while rotating the

Maintenance9-8Toner Container and Waste Toner Box ReplacementWhen the touch panel displays Add toner, replace the toner.Every time you replace the ton

Maintenance9-993 Open the provided plastic disposal bag and place it at the toner container slot.Open the provided plastic disposal bag and place it a

Maintenance9-106 Hold the new toner container in both hands and gently push it in.7 Turn the toner container release lever to the horizontal position.

Maintenance9-119Waste Toner Box Replacement1 Open the front cover.2 Press the release button (1) and pull out the waste toner tray (2).3 Cap the old w

Maintenance9-125 Open the new waste toner box cap.6 Install a new waste toner box.7 Press on the left edge of the new waste toner box to lock it.8 Pre

10-110 TroubleshootingThis chapter explains how to solve problems with the machine.• Solving Malfunctions ...

Troubleshooting10-2Solving MalfunctionsThe table below provides general guidelines for problem solving.If a problem occurs with your machine, look int

Troubleshooting10-310Printouts are too dark. Is the machine in Auto Density mode?Set the correct density level for auto density.—Is the machine in Man

Part Names1-4Machine1 Original Cover (Option)2 Platen3 Original Size Indicator Plates4 Slit Glass5 Left Cover 16 Left Cover 1 Indicator7 Left Cover 1

Troubleshooting10-4Paper often jams. Is the paper loaded correctly?Load the paper correctly. 2-21Is the paper of the supported type? Is it in good con

Troubleshooting10-510Cannot print with USB memory. Was the USB memory formatted with a machine other than this machine?Format the USB memory with this

Troubleshooting10-6Responding to Error MessagesIf the touch panel displays any of these messages, follow the corresponding procedure.AlphanumericError

Troubleshooting10-710Cannot duplex print on this paper.Did you select a paper size/media type that cannot be duplex printed?Select the available paper

Troubleshooting10-8FAX box limit exceeded.– FAX box is full, and no further storage is available. The job is canceled. Press [End]. Try to perform the

Troubleshooting10-910Memory is full. – Unable to continue the job as the memory is used up.Press [Continue] to print the scanned pages. The print job

Troubleshooting10-10Staple jam. – If a staple jam occurs, the machine will stop and the location of the jam will be indicated on the touch panel.Leave

Troubleshooting10-1110Responding to Send ErrorWhen an error occurs during transmission, Send Error appears. Check the error code and error message bel

Troubleshooting10-121104 Failed to send the e-mail. Check the e-mail address.* If the address is rejected by the domain, you cannot send the e-mail.3-

Troubleshooting10-131021022103Failed to send via FTP. Check the followings of the FTP server.- Is FTP available?- The server is not operating properly

Part Names1-5119 Toner Container Release Lever (Magenta)20 Toner Container (Magenta)21 Toner Container Release Lever (Cyan)22 Toner Container (Cyan)23

Troubleshooting10-14Responding to Authentication Server Connection ErrorIf an error occurs when connecting to the authentication server, check the err

Troubleshooting10-1510Clearing Paper JamsIf a paper jam occurs, the touch panel will display Paper Jam. and the machine will stop. Refer to these proc

Troubleshooting10-16After you remove the jam, the machine will warm up again and the error message will be cleared. The machine resumes with the page

Troubleshooting10-17104 Remove the jammed paper.If the paper tears, remove every loose scrap from inside the machine.5 Push cassette 1 back in place s

Troubleshooting10-183 Pull out cassette 2.4 Remove the jammed paper.If the paper tears, remove every loose scrap from inside the machine.5 Push casset

Troubleshooting10-19103 Pull out the cassette in use.4 Remove the jammed paper.5 Push the cassette back in place securely.6 Close left cover 4.Multi P

Troubleshooting10-203 Pull up left cover 1 lever and open the left cover 1.4 Remove the jammed paper.If the paper tears, remove every loose scrap from

Troubleshooting10-21107 Pull out cassette 1.8 Turn the lower green knob (B2) to the left at least 10 times.9 Remove the jammed paper.If you cannot rem

Troubleshooting10-2211 Open paper feed unit cover (B4) and remove the jammed paper.12 Push paper feed unit (B3) back in place, and push the cassette b

Troubleshooting10-2310Duplex UnitFollow the steps below to clear paper jams in the duplex unit.1 Pull up left cover 1 lever and open the left cover.2

Part Names1-631 Top Tray32 USB Memory Slot (A1)33 Paper Feed Unit Cover34 Paper Feed Unit35 Green Knob36 Paper Width Adjusting Tab37 Paper Length Guid

Troubleshooting10-24Duplex Unit and Cassette 1Follow the steps below to clear paper jams in duplex unit and cassette 1.1 Pull up left cover 1 lever an

Troubleshooting10-25105 Remove the jammed paper.If the paper tears, remove every loose scrap from inside the machine.6 Close the left cover 2.7 Pull o

Troubleshooting10-26Fixing unitFollow the steps below to clear paper jams in the fixing unit.1 Pull up left cover 1 lever and open the left cover 1.2

Troubleshooting10-27104 Remove the jammed paper.If the paper tears, remove every loose scrap from inside the machine.5 If jammed paper is seen through

Troubleshooting10-28Optional Document ProcessorFollow the steps below to clear paper jams in the optional document processor.1 Remove the original fro

Troubleshooting10-29104 Lift up reverse unit.5 Remove the jammed original.If the original tears, remove every loose scrap from inside the machine.6 Pu

Troubleshooting10-302 Pull up left cover 1 lever and open left cover 1.3 Press the lever and open the job separator.4 Remove the jammed paper.If the p

11-111 ManagementThis chapter explains the following operations.• User Login Administration...

Management11-2User Login AdministrationUser login administration specifies how the user access is administered on this machine. Enter correct login us

Management11-3115 Select [Local Authentication] or [Network Authentication]. Select [Off] to disable user login administration. If you select [Network

2-12 Preparation before UseThis chapter explains the preparations before using this equipment for the first time as well as the procedures for loading

Management11-44 Enter the login password and press [OK]. NOTE: If Job Accounting is enabled, you can browse the number of pages printed and the number

Management11-511Adding a UserThis adds a new user. You can add Up to 1,000 users (including the default login user name). The table below explains the

Management11-6privileges. Refer to Adding a User on page 11-5 for the default login user name and password.5 Press [Next] of User Login Setting, [Regi

Management11-711Changing User Properties User properties can be changed. Types of user properties that could be changed may be different depending on

Management11-8Deleting a user1 Press [Delete].2 Press [Yes] on the screen to confirm deletion. The selected user will be deleted. NOTE: The default us

Management11-911Unknown login user name Job This specifies the behavior for handling the jobs sent with unknown login user names or User ID (i.e. unse

Management11-10Group Authorization SettingsSet restrictions of the machine usage by each individual group registered in the authentication server.NOTE

Management11-1111Use the procedure below.1 Press the System Menu key. 2 Press [User Login/Job Accounting].3 If user login administration is disabled,

Management11-1210 Select the user access privilege and press [OK].11 Press [Change] of Print Restriction.12 Select [Reject Usage] or [Off] and press [

Management11-13111 Press the System Menu key.2 Press [User Login/Job Accounting].3 If user login administration is disabled, the user authentication s

Preparation before Use2-2Check the AccessoriesCheck that the following accessories are included.• Operation Guide (This Guide) • Quick Guide to Adjust

Management11-14Job AccountingJob accounting Manages the copy/print count accumulated by individual accounts by assigning an ID to each account. Job ac

Management11-15116 Press [OK].NOTE: When the display returns to the System Menu default screen, logout is automatically executed and the screen to ent

Management11-16Adding an AccountThis section explains how to add a new account. The following entries are required.Use the procedure below to register

Management11-1711Managing AccountsThis changes the registered account information or deletes the account.Use the procedure below to manage accounts.1

Management11-18Managing the Copier/Printer CountsYou can select how the copying and printing page counts are shown - either the total of both or each

Management11-1911 [Total] selected for Copier/Printer CountApplying RestrictionRestriction can be applied in two modes as follows: *Select [Off], [Us

Management11-203 Select the restriction mode.If [Counter Limit] is selected, press [+],[-] or numeric keys to select the number of pages.4 Press [OK].

Management11-2111Default Counter LimitWhen you add a new account, you can change the default restrictions on the number of sheets used.You can set any

Management11-22Use the procedure below to specify the counter limits.1 Press the System Menu key.2 Press [User Login/Job Accounting].3 If user login a

Management11-2311Counting the Number of Pages PrintedThis counts the number of pages printed. Counts are classified into Total Job Accounting and Each

Preparation before Use2-32Determining the Connection Method and Preparing CablesCheck the method to connect the equipment to a PC or network, and prep

Management11-244 Press [Next] of Job Accounting Setting and then [Next] of Total Job Accounting.5 Press [Check] at the function to check the count. Th

Management11-25117 Press [Check] at the function to check the count. The results will be displayed. 8 Confirm the count and press [Close].9 Press [Exe

Management11-26Printing an Accounting ReportTotal pages counted at all relevant accounts can be printed as an accounting report.Reports have different

Management11-2711Unknown Account ID JobsThe behavior of the machine when it receives a job from unknown account ID (i.e. unsent ID) can be specified.

Management11-28

Appendix-1Appendix• Optional Equipment ...Appendix-2• Character Entry Method...

Appendix-2Optional EquipmentOverview of Optional EquipmentThe following optional equipment is available for the machine.Document ProcessorDocument Pro

Appendix-3Key CounterFAX KitExpansion Memory

Appendix-4Document ProcessorAutomatically scans originals. Also you can perform duplex copying and split copying.For document processor operation, ref

Appendix-5Job SeparatorSeparate paper according to output tray for easier sorting. Specify as the output tray for copy or print jobs. Or, specify as t

Contentsii OPERATION GUIDEContentsQuick Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Preparation before Use2-4Preparing Necessary CablesThe following interfaces are available to connect the equipment to a PC. Prepare the necessary cabl

Appendix-6FAX KitBy installing the FAX kit, fax send/receive is enabled. Also, it is possible to use it as a network fax, by using it with a computer.

Appendix-7Character Entry MethodTo enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below.

Appendix-8Upper-case Letter Entry ScreenNumber/Symbol Entry Screen10 [Cancel] Press to cancel entered characters and return to the screen before the e

Appendix-9Entering CharactersFollow the steps shown below to enter List A-1 for example.1 Press [Upper-case].2 Press [L]. The letter L is shown on the

Appendix-10PaperThis section explains the paper sizes and types that can be used in the paper source.Cassettes 1Cassettes 2 and the optional paper fee

Appendix-11Basic Paper SpecificationsThis machine is designed to print on standard copy paper as used in regular ('dry') copiers and page pr

Appendix-12Choosing the Appropriate PaperThis section describes guidelines for choosing paper. Condition Avoid using paper with bent corners or that i

Appendix-13SmoothnessThe paper surface should be smooth, but it must be uncoated. With paper that is too smooth and slippery, several sheets may accid

Appendix-14Other Paper SpecificationsPorosity: The density of the paper fibersStiffness: Paper must be stiff enough or it may buckle in the machine, c

Appendix-15Choosing Special PaperAlthough special paper that meets the following requirements can be used with the machine, print quality will vary co

Preparation before Use2-52Connecting CablesConnecting LAN Cable (Optional)Follow the steps below to connect a LAN cable to the machine.1 When the mach

Appendix-16Keep the following points in mind. Do not use envelopes with exposed adhesive. In addition, do not use the type of envelope in which the ad

Appendix-17Some label paper has large margins on the top sheet. When using such paper, do not peel these margins from the carrier sheet before complet

Appendix-18SpecificationsNOTE: Specifications are subject to change without notice.MachineItem DescriptionType DesktopPrinting Method Electrophotograp

Appendix-19Printing Speed 25/25 ppm model30/30 ppm model40/40 ppm model50/40 ppm model55/50 ppm modelBlack and White copying Full color copyingA4/Lett

Appendix-20Warm-up Time(22°C/71.6°F,60%)Power on 25/25 ppm model: 30 seconds or less30/30 ppm model: 30 seconds or less40/40 ppm model: 45 seconds or

Appendix-21PrinterDimension (W × D × H)(Main unit only)23 53/64 × 26 49/64 × 29 11/32" 605 × 680 × 745 mm Weight (without toner container and was

Appendix-22Scanner*1 When using the dual scan document processor (except TWAIN and WIA scanning)*2 Available Operating System : Windows 2000 (Servic

Appendix-23Document Processor (option)Paper Feeder (option)3,000 Sheet Paper Feeder (option)Item DescriptionOriginal Feed MethodAutomatic feedSupporte

Appendix-24Document Finisher (option)3,000 Sheet Document Finisher (option)Dimensions(W) × (D) × (H)23 5/16 × 23 5/8 × 12 23/64"585 × 600 × 314 m

Appendix-25Job Separator (option)Item DescriptionNumber of Trays 1 trayMaximum Sheets 100 sheets (80 g/m2)Paper Size Ledger, Legal, Oficio II, 8.5×13.

Preparation before Use2-6Connecting USB CableFollow the steps below to connect a USB cable to the machine.1 When the machine is powered up, first pres

Appendix-26Environmental Specifications (25/25 ppm model and 30/30 ppm model)*1 Factory default*2 Power consumption in Plugged-in Mode can only be te

Appendix-27Environmental Specifications (40/40 ppm model and 50/40 ppm model)*1 Factory default*2 Power consumption in Plugged-in Mode can only be te

Appendix-28GlossaryAccessibilityThe machine is designed featuring good accessibility even for the elderly and those who are physically challenged or v

Appendix-29DHCP (IPv6)DHCP (IPv6) is the next-generation of the Internet's Dynamic Host Configuration Protocol and supports IPv6. It extends the

Appendix-30KPDL (Kyocera Page Description Language)Kyocera's PostScript page description language compatible with Adobe PostScript Level 3. Multi

Appendix-31SMTP (Simple Mail Transfer Protocol)A protocol for E-mail transmission over the Internet or an intranet. It is used for transferring mail b

Appendix-32WIA (Windows Imaging Acquisition)A function to import images supported after Windows Me/XP from digital cameras and other peripheral device

IndexIndex-1IndexNumerics1-sided/2-sided Selection 5-103,000 sheet document finisher Appendix-43,000 sheet paper feeder Appendix-4AAccessibility 8-84,

IndexIndex-2Color Profiles 5-32Color Registration 8-47Color Type 5-31, 8-30, 8-31Gray Adjustment 8-51Hue adjust 4-31One touch image adjust 4-33Single

IndexIndex-3File Name 8-20High Comp. PDF Image 8-24JPEG/TIFF Print 8-25Margin 8-22Original Image 8-17Original Orientation 8-16PDF/TIFF/JPEG Image 8-23

Preparation before Use2-72Power On/OffPower OnWhen the main power indicator is lit...Press the Power key.When the main power indicator is off...Open t

IndexIndex-4FTP Appendix-29FTP (Reception)Protocol Detail 8-75FTP Encrypted TX 5-31GGlass PlatenCleaning 9-2GPL xxiiGray Adjustment 8-51Grayscale 5-21

IndexIndex-5Logout 3-2, 11-3Low Power Timer 8-57LPDProtocol Detail 8-75MMain Power Switch 1-6Management 11-1Job Accounting 11-14User Login Administrat

IndexIndex-6Output Destination 4-11Output Tray 8-14PPage Numbering 4-23PaperAppropriate Paper Appendix-12Auto Selection 8-9Before Loading 2-20Cassette

IndexIndex-7Registering 3-46Punch 3-20QQuick No. Search key 1-3, 3-3Quick Setup Screen 3-43Changing Registration 3-44, 8-29, 8-30, 8-33RRA (Stateless)

IndexIndex-8Checking the Remaining Amount 7-15Switching the Language 2-11, 8-2Switching Unit of Measurement 8-11Symbols iSystem Initialization 8-72Sys

E1We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third party supplies in this machine.

MEMO

MEMO

First Edition 2009.12

Preparation before Use2-8Power OffBefore turning off the main power switch, press the Power key on the operation panel to off. Make sure that the Powe

Preparation before Use2-92Low Power Mode and Auto Low Power ModeLow Power ModeTo activate Low Power Mode, press the Energy Saver key. Touch panel and

Preparation before Use2-10Sleep and Auto SleepSleepTo enter Sleep, press the Power key. Touch panel and all indicators on the operation panel will go

Preparation before Use2-112Adjusting the Operation Panel AngleAdjust the angle of the operation panel in two as shown by releasing the operation panel

Preparation before Use2-12Setting Date and TimeFollow the steps below to set the local date and time at the place of installation.When you send an E-m

Preparation before Use2-132Network Setup (LAN Cable Connection)The machine is equipped with network interface, which is compatible with network protoc

ContentsOPERATION GUIDE iiiPaper Selection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Preparation before Use2-1413 Check if all the address entries are correct and press [OK].14 After changing the setting, restart the system or turn the

Preparation before Use2-1528 After changing the setting, restart the system or turn the machine OFF and then ON again. For detailed information on res

Preparation before Use2-16Installing SoftwareInstall appropriate software on your PC from the included Product Library CD-ROM (Product Library) if you

Preparation before Use2-172COMMAND CENTER (Settings for E-mail)COMMAND CENTER is a tool used for tasks such as verifying the operating status of the m

Preparation before Use2-18Sending E-mailSpecifying the SMTP settings allows you to send images loaded onto this machine as E-mail attachments. To use

Preparation before Use2-1922 Enter the correct settings in each field.The settings to be specified in the SMTP settings screen are shown below.3 Click

Preparation before Use2-20Loading PaperPaper can be loaded standardly in the two cassettes and the multi purpose tray. A paper feeder is also availabl

Preparation before Use2-212Loading Paper in the CassettesThe 2 standard cassettes will each hold plain paper, recycled paper or color paper. Cassette

Preparation before Use2-223 Holding the paper width adjusting tab, move the paper width guides to fit the paper.NOTE: Paper sizes are indicated on the

Preparation before Use2-232IMPORTANT: • Before loading the paper, be sure that it is not curled or folded. Paper that is curled or folded may cause pa

Contentsiv OPERATION GUIDESend and Store . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Preparation before Use2-24Loading Paper in the Multi Purpose TrayThe multi purpose tray will hold up to 100 sheets of A4 or smaller plain paper (80 g/

Preparation before Use2-2523 Adjust the paper width guides to the width of the paper.4 Insert the paper along the paper width guides into the tray unt

Preparation before Use2-26Loading EnvelopesUp to 10 envelopes may be loaded in the multi purpose tray.Acceptable envelope sizes are as follows.1 Open

Preparation before Use2-272IMPORTANT: How to load envelopes (orientation and facing) will differ depending on the type of envelope. Be sure to load it

Preparation before Use2-28Specifying Paper Size and MediaThe default paper size setting for cassettes 1 and 2, for multi purpose tray and for the opti

Preparation before Use2-2921 Press the System Menu key.2 Press [Common Settings], [Next] of Original / Paper Settings, [Next] of Cassette Setting.3 Ca

Preparation before Use2-30Specifying Paper Size and Media Type for the Multi Purpose TrayTo fix the type of paper to be used in the multi purpose tray

Preparation before Use2-3121 Press the System Menu key.2 Press [Common Settings], [Next] of Original / Paper Settings, [Next] of MP Tray Setting, and

Preparation before Use2-32Loading OriginalsFollow the steps below to load originals for copying, sending or storing.Placing Originals on the PlatenYou

Preparation before Use2-332 Original size indicator plates(Inch models)(Metric models)3 Close the original cover.IMPORTANT: Do not push the original

ContentsOPERATION GUIDE vJob Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Preparation before Use2-34Loading Originals in the Document ProcessorThe optional document processor automatically scans each sheet of multiple origin

Preparation before Use2-352How to Load OriginalsIMPORTANT: Before loading originals, be sure that there are no originals left on the original eject ta

Preparation before Use2-36

3-13 Basic OperationThis chapter explains the following operations.• Login/Logout ...

Basic Operation3-2Login/LogoutIf user login administration is enabled, it is necessary to enter the login user name and password to use the machine.NO

Basic Operation3-33Enter key and Quick No. Search keyThis section explains how to use the Enter key and Quick No. Search key on the operation panel.Us

Basic Operation3-4Touch Panel DisplayDisplay for Originals and PaperThe touch panel displays the selected paper source and output tray.CancelCopy Imag

Basic Operation3-53Original PreviewYou can display a preview image of the scanned document on the panel.NOTE: To view a preview of an image stored in

Basic Operation3-6Selecting Color ModeWhen you scan and then copy, send or store documents, you can select the color mode used for scanning from the o

Basic Operation3-73CopyingFollow the steps as below for basic copying.1 Press the Copy key when the Copy key/indicator is off.NOTE: If the touch panel

viQuick GuideTo make copies To printSimply press the Start key to make copies. You can also fine-tune the copy settings by changing the paper size, ad

Basic Operation3-8Adjusting DensityUse this procedure to adjust the density when copying.NOTE: You may choose Auto mode as the default setting (refer

Basic Operation3-93Selecting Image QualitySelect image quality suited to the type of original.The table below shows the quality options.The procedure

Basic Operation3-10Zoom CopyingAdjust the magnification to reduce or enlarge the original image. The following zoom options are available.Auto ZoomAut

Basic Operation3-113XY ZoomSelect vertical and horizontal magnifications individually. Reduce or enlarge original images in 1% increments between 25%

Basic Operation3-12Duplex CopyingProduce two-sided copies. The following duplex options are available.You can also create single-sided copies from two

Basic Operation3-133Book to One-sidedProduces a 1-sided copy of a 2-sided or open book original.The following binding options are available.• Binding

Basic Operation3-146 If you choose [2-sided>>1-sided], [2-sided>>2-sided], [Book>>1-sided] or [Book>>2-sided], select the bind

Basic Operation3-153With Document FinisherWhen you use offsetting, printed copies are segregated after each set of copies (or after each page).NOTE: T

Basic Operation3-16Reserve NextThis function allows you to reserve the next job during printing. Using this function, the original will be scanned whi

Basic Operation3-173Interrupt CopyThis function allows you to pause the current jobs in progress when you need to make copies immediately.When interru

viiTo send documentsYou can send scanned images via a network. Or, you can also store scanned images in USB memory.Administrator tasksIt sends.Connect

Basic Operation3-18StapleUse this feature to staple your finished copies.NOTE: Stapling requires the optional document finisher or 3,000 sheet documen

Basic Operation3-193Use the procedure below to produce stapled copies.1 Press the Copy key.2 Place the originals on the platen.3 Press [Org./Paper/Fin

Basic Operation3-20PunchPunch holes in sets of finished copies in preparation for binding.NOTE: Requires the optional 3,000 sheet document finisher an

Basic Operation3-2134 Select the type of hole punching.5 Press [Original Orientation] to choose orientation of the originals, either [Top Edge Top] or

Basic Operation3-22Printing - Printing from ApplicationsFollow the steps below to print documents from applications.NOTE: To print the document from a

Basic Operation3-2336 Select the Basic tab and click Page Size button to select the paper size.To print on the special paper such as thick paper or tr

Basic Operation3-24SendingThis machine can send a scanned image as an attachment to an E-mail message or to a PC linked to the network. In order to do

Basic Operation3-253Send as E-mailSends a scanned original image as an E-mail attachment.NOTE: • You must have a network environment in which this mac

Basic Operation3-266 Check the destination list.Select a destination and press [Detail/Edit] to check and edit it.Select a destination and press [Dele

Basic Operation3-2733 Enter host name, path, login user name and login password. Press the key of each item to first display the entry screen.4 Enter